Assistant Property Manager - Pier 57 bei Jamestown
Jamestown · New York, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in New York
Jamestown
JOB DESCRIPTION
POSITION/LEVEL: Assistant Property Manager, Pier 57 FLSA STATUS: Exempt
DEPT/OFFICE: Property Management DATE: October 2025
REPORTS TO: General Manager
Salary: $100K - $110K
JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK:
The Assistant Property Manager will learn the role of a Property Manager while training alongside the Property Manager and Tenant Services Coordinator supporting each in their day-to-day quest to achieve the business plan goals for the property.
MINIMUM QUALIFICATIONS REQUIRED:
- 2 or more years of retail oriented property management experience.
- Must have experience in management of tenant and vendor relations.
- Experience with property management software including MRI, Angus, Building Engines, Nexus, 3rd party insurance verification or similar systems preferred.
- Construction coordination including project planning, cost control, scheduling, and risk management preferred.
- Proficiency in computer applications, including Microsoft Office, is required.
ESSENTIAL JOB FUNCTIONS:
Administrative
- Assist in meeting the day to day property management & administrative demands of the property, including but not limited to, reporting, filing, tracking, organizing information and maintaining the property management inventory and property inspections.
- Manage all general property duties including vendors, email, and telephone communications.
- Assist in administration of contracts (recurring and one time services).
- Coordinate property events as needed (fire drills, evacuations, marketing activations, tenant meetings).
- Maintain COI information for tenants via Building Engines. Actively Track expiration dates and coverage requirements.
- Review leases and administer obligations of tenant including but not limited to operating covenants, maintenance and repair requirements, and timely rent payments.
- Update emergency, tenant, internal and external team, contractor, and vendor contact lists.
- Assist in the preparation and management of risk management activities.
- Assist with monitoring of Work Order submissions and tenant requests.
Vendor and Vendor Contract Management
- Assist with developing and maintaining positive vendor and third party management company relationships.
- Assist with negotiating and executing service contract agreements.
- Assist in preparing and managing bid documents related to operating and capital expense projects.
- Prepare and track contract agreements, work orders, purchase orders, and job cost forms for approved projects.
- Manage A/P of invoices with support of Property Accounting Specialist and Tenant Services Coordinator.
- Review and approve operating expense invoices; compare to service agreements, contracts, work orders and purchase orders for accuracy.
- Assist vendors and contractors in setting up registration in Nexus.
Financial and Budgeting
- Assist in annual budget creation, reforecasts, and monthly financial variance reporting.
- Collect retail tenant sales, track performance, complete monthly sales reports.
- Manage the tracking, recoveries, and analysis of property utilities.
- Partner with Asset Management and Leasing departments to support financial asset plan.
Tenant Relations
- Respond to tenant needs, ensuring that appropriate departments resolve promptly.
- Coordinate tenant move-ins and move-outs.
- Maintain rapport with tenants by scheduling regular formal meetings with ownership and front line staff.
Special Projects
- Manage special projects as assigned by Property Manager or General Manager.
- Monitor and report on Property Level KPIs including foot traffic, tenant sales, dwell time.
Construction Management
- Familiarity with project timelines and coordination with multiple trades (architects, MEP engineers, contractors)
- Coordination of material delivery, equipment relocation and disposal.
- Knowledge of requisitions, site inspections, CAD drawings.
- Serve as conduit of information to all stakeholders related to the construction project (building ownership, tenants, and vendors)
Miscellaneous
- Ability to work in a small team environment, with willingness to assist other team members to achieve positive outcomes.
- Maintain a willingness to learn and grow professionally.
- Familiarity with CRE financial reporting software (MRI, Argus , Yardi, Nexus etc.).
- Participate in Manager-On-Call/Manager-On-Duty weekend and holiday rotation.
- This is a full-time, property-level position with no remote or hybrid work schedule. The small office team necessitates all personnel work on-property to meet the daily needs of the asset and provide best in class property management to our tenants and stakeholders.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
- All computer applications (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Adobe Acrobat, etc.) and hardware related to performance of the essential functions of the job.
- Baseline knowledge of property and building systems including but not limited to HVAC, plumbing, kitchen equipment, BMS system.
- Construction management including tenant suites and general building work with preference given to applicants with heavy food and beverage retail tenant management experience.
Skill in:
- The ability to meet deadlines, prioritize and accomplish work in order of priority.
- Professionally maintaining composure & effectiveness under pressure and changing conditions.
- Being flexible and adaptable to changing timelines and needs.
- Proofreading and editing documents.
- Self-motivation and cross departmental collaboration.
- Conflict management resolution.
- Problem solving.
