Executive Assistant bei Portagepointpartners

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and getting rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently featured in rankings from Inc.5000, The Financial Times and Consulting Magazine. This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Transaction Execution Services (TES), Office of the CFO (OCFO), Valuations (VAL), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB) and Turnaround & Restructuring Services (TRS).  The Delivery Enablement (DE) team powers Portage Point’s growth as a scalable, high-quality operational backbone. Including Commercial Strategy, Data Analytics, Delivery Excellence, Finance & Accounting, Human Resources, Marketing, Operations and Talent Acquisition, the DE team drives excellence, efficiency and automation across every practice line. As part of the Delivery Enablement (DE) team, the Executive Assistant (EA) plays a pivotal role in supporting senior leadership and enabling operational excellence across the organization. This individual provides proactive, high-level administrative and strategic support to a group of Practice Line Leaders (PLLs) and Managing Directors (MDs), helping them focus on the firm’s most critical priorities.We are seeking a driven, adaptable professional who thrives in a fast-paced, dynamic environment, someone who can anticipate needs, solve problems independently and contribute to the firm’s culture of excellence.



Responsibilities

Provide proactive administrative and strategic support to PLLs and MDs, including complex calendar management and prioritization across multiple time zones

Coordinate domestic and international travel logistics, ensuring seamless itineraries and contingency planning

Act as a key liaison between MDs, internal teams and external stakeholders to facilitate communication and decision-making

Prepare and organize materials and logistics for meetings, presentations and strategic discussions; ensuring timely follow-up on action items and deliverables

Maintain and update CRM (Intapp) data to support relationship management and business development efforts

Track and manage key operational rhythms, firm initiatives and leadership priorities to ensure alignment with firm goals

Support confidential projects, prepare correspondence and manage information flow with discretion and judgment

Anticipate needs and identify opportunities to increase MD effectiveness and efficiency

Contribute to creating a high-performing and inclusive culture

Share and manage best practices

Additional duties as assigned

Qualifications

Bachelor’s degree from a top undergraduate program

Located or willing to self-relocate to New York

Invested in a team-based culture that involves in office four days per week

Four plus years of experience as an Executive Assistant at an investment bank, private equity firm or top tier consultancy

Excellent written and verbal communication skills including strong e-mail etiquette

High degree of maturity with a proven ability to interact with senior executives, team members and external partners

Experience with a customer relationship management system preferred

Ability to successfully work in a small, collaborative team environment

Effectively communicates analysis through Microsoft Word, Outlook and PowerPoint including high-quality messaging, structure and formatting

Eagerness to be responsive at all times

Proven track-record of success in high pressure, time-constrained environments

Top-tier organizational skills and attention to detail

Self-starter and entrepreneurial spirit

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