Office Manager bei Portagepointpartners

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and getting rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently featured in rankings from Inc. 5000, The Financial Times and Consulting Magazine. This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Transaction Execution Services (TES), Office of the CFO (OCFO), Valuations (VAL), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB) and Turnaround & Restructuring Services (TRS). The Delivery Enablement (DE) team powers Portage Point’s growth as a scalable, high-quality operational backbone. Including Commercial Strategy, Data Analytics, Delivery Excellence, Finance & Accounting, Human Resources, Marketing, Operations and Talent Acquisition, the DE team drives excellence, efficiency and automation across every practice line. The Office Manager (OM) role at Portage Point represents a unique opportunity for a highly-capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual will be resilient, operationally focused and comfortable navigating dynamic priorities. This role combines traditional office management with strategic involvement in talent acquisition and culture-building initiatives, making it a cornerstone position in fostering a high-performing workplace.



Responsibilities

Oversee all aspects of daily office operations, including supply management, vendor relationships, mail, delivery, shipping logistics, maintenance and coordination with building management to ensure smooth day-to-day operations

Manage office technology and furniture needs in partnership with an external IT vendor ensuring systems and equipment are inventoried, functional and reliable

Serve as the primary point of contact for employees and visitors, maintaining a professional, organized and welcoming environment that reflects Portage Point’s high standards

Partner closely with the Talent Acquisition team to coordinate onsite interviews and technical assessments, creating an exceptional candidate and interviewer experience through thoughtful logistics and preparation

Partner with the Human Resources team to welcome new hires and ensure workstations are set-up

Lead the planning, budgeting and execution of monthly and quarterly New York office events including but not limited to monthly lunches and quarterly happy hours that strengthen team connection and engagement

Play a key role in the upcoming New York office buildout and relocation, coordinating logistics, vendor relationships and internal communications to ensure a seamless transition and optimized workspace design

Collaborate with Delivery Enablement leadership to identify, design and implement process improvements that increase efficiency and scalability across the Operations function

Manage office budgets, track expenditures and support operational planning to ensure fiscal responsibility and transparency

Develop and maintain relationships with key vendors and service providers, negotiate contracts and monitor service quality

Maintain awareness of compliance, safety and space utilization needs, coordinating solutions that align with firm policies and evolving business demands

Uphold and promote Portage Point’s culture of collaboration, excellence and adaptability, serving as a trusted resource and culture champion

Share and manage best practices, support internal trainings and contribute to continuous improvement initiatives across DE and the firm

Perform additional projects and responsibilities as assigned in support of firm growth and operational effectiveness

Qualifications

Bachelor’s degree from a top undergraduate program

Located in or willing to relocate to New York

Invested in a team-based culture motivated to collaborate in office four days per week

Four plus years of experience as an Office Manager, Operations Manager or similar role in a high-growth, fast-paced professional services or corporate environment

Excellent written and verbal communication skills including strong e-mail etiquette

High degree of maturity with a proven ability to interact with senior executives, team members and external partners

Event planning and vendor management experience required; experience with office moves and / or build outs preferred

Strong executive presence and communication skills

Proven ability to thrive in lean, fast-moving teams

High attention to detail, responsiveness and ownership mindset

Track record of success in high-pressure, client-facing environments

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