Office Administrator bei Strategic Alliance Business Group LLC (SABG)

Strategic Alliance Business Group LLC (SABG) 
Office Administrator Job Description

DESCRIPTION: Strategic Alliance Business Group LLC (SABG) is a fast-growing, privately held, small business, government contracting company. SABG is both woman-owned small business and a service-disabled veteran-owned small business providing superior technical support services to government and commercial customers. SABG maintains a high-performance culture that emphasizes quality, productivity, process improvement, recruitment, and ongoing development of a superior workforce. If you are driven with a “can-do” attitude and eager to support a fast-growing company, this may be the opportunity you have been looking for.

JOB TITLE: Office Administrator
REQUISITION #:  AL-1451-25-Corporate
LOCATION: Huntsville, AL
REPORTS TO:  Executive Support Lead
FLSA STATUS: Regular Full-Time Exempt

SUMMARY: SABG is hiring an Office Administrator to support our Corporate team. This position is hybrid, going into the office up to 3x per week or as required. 

Up to 25% of travel is required. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Responsibilities include, but are not limited to:

Communications & Coordination

• Manage incoming calls, directing them appropriately or relaying accurate messages in a timely manner.
• Serve as a friendly, engaging, and responsive corporate representative to SABG employees, community members, and partners.

Office & Operations Management

• Maintain office supply levels to support daily operations.
• Manage, organize, and distribute company-branded products.
• Maintain communications and operations with vendors including but not limited to landlord, pest control, security, and janitorial service.
• Ensure employees have the necessary equipment and resources to perform effectively.
• Provide cross-departmental administrative and operational support as needed.
• Required to be in-office every Tuesday, with additional in-office days as determined by business needs.

Events & Employee Engagement

• Plan and execute the annual holiday party, managing all logistics, vendors, communications, and awards.
• Organize and facilitate quarterly events and activities for employee engagement.
• Organize and facilitate corporate in-office activities such as birthday lunches.
• Lead company-wide virtual initiatives such as contests, competitions, and donation drives.
• Coordinate and order gifts as required, such as flower arrangements, gift baskets, and similar items.
• Represent SABG at events outside of traditional office hours as needed, including occasional travel.

Marketing & External Relations

• Assist with managing corporate social media platforms (Facebook, Instagram, LinkedIn) and other digital communications, including content creation, scheduling, and employee coordination.
• Assist with drafting company news articles to highlight key achievements and initiatives.

SUPERVISION: This position has no supervisory responsibilities.

MINIMUM QUALIFICATIONS: Capable of comprehending and performing administration functions to support corporate requirements. Has specialized relevant knowledge and works as a member of the team and assists with solving complex problems. Advanced level working knowledge, skills, and abilities using Microsoft Office is required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and ability required.

EDUCATION AND EXPERIENCE:

• 2+ years of administrative support experience
• 2+ years of event planning experience
• Experience working in a DoD or government contracting environment preferred

COMPUTER SKILLS:

• Skills in operating a personal computer and standard office equipment
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, and database (MS Office: Word, Excel, PowerPoint, Outlook)

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving – Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with emotional topics
• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity – Shows respect and sensitivity for cultural differences, and promotes a harassment-free environment
• Ethics – Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing – Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans
• Professionalism – Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

LANGUAGE SKILLS: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
   While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS: SABG values the service Veterans, and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact Beth Rodriguez at [email protected]

FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please call Beth Rodriguez at [email protected] and let us know the nature of your request and your contact information.

TO APPLY FOR THIS POSITION: Once you complete all the steps we are notified of your completed application, and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.

SABG is an Equal Opportunity/Affirmative Action Employer
   Minorities/Women/Veterans/Disabled