Executive Assistant, Development bei Earthjustice
Earthjustice · San Francisco, Vereinigte Staaten Von Amerika · Hybrid
- Professional
- Optionales Büro in San Francisco
Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time, and bring about positive change. We are here because the earth needs a good lawyer.
Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Bozeman, Chicago, Denver, Honolulu, Houston, Juneau, Los Angeles, Miami, New Orleans, New York, Philadelphia, Seattle, Tallahassee and Washington, D.C.
Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Bozeman, Chicago, Denver, Honolulu, Houston, Juneau, Los Angeles, Miami, New Orleans, New York, Philadelphia, Seattle, Tallahassee and Washington, D.C.
The position provides a broad range of executive administrative support to the Devo Executive Team (DET) and two Development Associate Vice Presidents (AVPs), one overseeing institutional, legacy, and major giving, and one overseeing campaigns and principal giving, including schedule management, meeting planning and project management of select initiatives across the department.
The primary responsibilities of this role are to act as a seamless extension of the AVPs and DET, including support of high-net-worth donor portfolios and providing effective support to the Development Department. In addition to the administrative tasks, this position will also manage information flow throughout a geographically dispersed team, prepare a variety of complex documents and reports, coordinate administration of fundraising strategy, manage projects as they arise, and other duties as assigned.
This position will work hybrid from our San Francisco, CA Headquarters office and reports to the Director, Development Leadership Team (DLT).
Responsibilities
Executive Administration (60%)
- Serve as point of contact for scheduling meetings and video/conference calls with people both internally and externally for the AVPs and their respective teams.
- Draft, proofread, and copyedit correspondence, reports, and proposals for the AVPs.
- Partner with AVP maintain, track, and report on AVP portfolio of donors.
- Make and monitor travel arrangements for AVPs and prepare expense reports after travel.
- Maintain Development Department Staff contact, titles, and other department information.
- Partner with the Finance department to manage reconciliation of AVPs’ credit cards, manage expense reports, research significant purchases.
- Assist in running and scheduling monthly Development department meetings.
- Maintain vendor contracts and service agreements and coordinate services with outside vendors or facilitators.
- Participate in a committee of Executive Assistants and independently lead internal work groups.
- Manage the monthly Development-specific buddy program to ensure connection across teams.
- Provide coverage and training for other Executive Assistants as needed.
- Assist other teams that report to the AVP with tasks and projects as needed.
- Other duties as assigned.
Fundraising Strategy Coordination (10%)
- Manage departmental process for President’s review and donor work.
- Coordinate with leaders of ILMG teams for monthly strategy meetings and annual trainings.
- Track opportunities and prioritize across departmental requests in partnership with Director, DLT and the Office of the President.
Project Coordination (30%)
- Collaborate with the Director, DLT to plan, organize, and execute logistics for development staff outings, trainings, retreats, and group activities, including planning for the annual department-wide travel meeting.
- Assist in planning other team retreats as needed.
- Support improvement of various onboarding and IT processes and databases and participate in revisions to existing systems.
- Train Devo staff on new administrative processes, for example Atlas, Workramp, Concur, and Outlook.
- Manage internal comms for the department in partnership with Director, DLT.
- Support other projects as assigned.
Qualifications
- A minimum of 2+ years’ experience in development (fundraising) or an executive setting preferred.
- 2+ years minimum work experience necessary as is experience working in a non-profit setting.
- Bachelor’s Degree or relevant qualifications such as Certified Administrative Professional® (CAP®), Professional Administrative Certificate of Excellence® (PACE®), Certified Executive Administrative Professional® (CEAP®), or Microsoft Office Specialist (MOS) designation, or equivalent experience, preferred.
- Valid driver’s license required.
- Available for business travel 5 or more days per year as required for in-person planning meetings.
- Professional attitude in maintaining confidentiality of management-level decisions, decision-making processes, and privacy of high-level donor information and concerns.
- Demonstrated experience solving problems and executing routine decisions with minimum guidance.
- Experience working in a nonprofit development setting in an organization of more than 250 professionals preferred.
- Excellent interpersonal skills and good judgment about people and situations.
- Exemplary organizational skills, including ability to handle multiple tasks, lead planning, meet deadlines, and prioritize assignments.
- Superior communication skills, including demonstrated experience writing effective correspondence, reports, proposal and other print collateral.
- Meticulous attention to detail including excellent proofreading and copy-editing skills, including the management of complex information.
- Professional, positive, and approachable attitude. Ability to work and communicate with a diverse group of people, including Board members, donors, volunteers, the public and staff.
- In-depth proficiency with Word, Excel, PowerPoint, Outlook and Adobe Reader and Acrobat. Useful but not essential—working knowledge of Access, HTML, website design, desktop publishing and project management software.
- Database management skills required with ability to produce reports and to use advanced functions, including sophisticated knowledge of the Internet. Strong working knowledge of a constituent relationship management (CRM) system or donor database such as Raiser’s Edge is highly preferred. Experience with PowerPoint Adobe Photoshop, or other desktop publishing programs desirable.
- Ability to use discretion and diplomacy in dealing with donors, Board members, and colleagues, including proficiency in prioritizing workflow of Senior Staff and proposing solutions as needed
- Background and/or interest in environmental issues preferred.
- Ability to organize, prioritize and manage multiple tasks, sometimes under time pressure and facing unexpected challenges, with excellent results.
- Ability to take change in stride, overcome obstacles and adapt to unforeseen conditions; successful at on-the-fly adaptation when needed.
- Contributes towards an equitable and inclusive work culture that encourages partnership, active listening, and integrating diverse perspectives.
- Supports Earthjustice’s core values of partnership, inclusion, justice and excellence.
Salary is based on location and experience.
Salary range in San Francisco, CA: $99,500 - $110,500
To Apply:
Interested candidates should submit the following application materials online via the Jobvite system by September 26, 2025 to be considered:
Interested candidates should submit the following application materials online via the Jobvite system by September 26, 2025 to be considered:
- Resume
- Cover letter
Please reach out to [email protected] if you are having technical difficulties submitting your application. No phone calls, drop-ins, or hard copies. Earthjustice only accepts resumes submitted for positions that are currently open. Unsolicited resumes, or resumes for posted positions that are not submitted via the online application process (where available), will not be reviewed or retained.
Earthjustice is driven by a passion for inclusion, justice, partnership and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are given equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
Earthjustice is driven by a passion for inclusion, justice, partnership and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are given equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
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