Director of Budget and Grant Compliance with GEARUP - Internal Only at State of Colorado, CO

The duties listed below reflect the different types of work that may be performed. The omission of any specific duty will not prevent the assignment of work that is appropriately related to this position.

Budget Policies and Procedures

• Review, interpret and implement federal legislation, rules, regulations, directives, and guidelines of the grant and monitorrequested responses to the federal government and/or auditors

• Implement and maintainthe integrity of the state accounting policies and procedures

Accounts Payable/Receivable

• Review and approve transactions and process financial transaction documents within the state accounting system.Review, approve and manage all purchases for the project

• Review, approve and manage all P-Card expenses and monthly reconciliation

• Review, approve and manage payments of invoices, reimbursements and contract payment disbursements

• Negotiate, approve, and manage contracts, indirect and cost share agreements.

• Plan, organize and oversee logistics for contracts, including conferences, retreats, meetings, workshops, travel and student related activities

• Review and approve employee travel and project activities reimbursements in accordance with state fiscal rules

• Manage timesheets and approval for bi-weekly payment for tutors

• Establish and maintain vendor relationships for products and services, including price negotiation

• Code and track expenses, record revenue and balance spending for the project

Budget Management

• Manage the cash revenue from the federal draw system and execute drawdowns

• Create and manage the annual budget for the Colorado GEAR UPgrant

• Create and monitor a quarterly and annual forecast

• Reconcile all general,grant ledger expenditure accounts and fund allocations and create reports with current data for decision making

• Create, update, and maintain logs for all transactions, ensuring proper documentation support, chart of account coding and authorization and accuracy

Reporting

• Prepare and analyze specific high-level reports to show the budget-to-actual budget status and budget projections monthly, quarterly and annually

• Investigate, research and interpret fiscal data in various reporting systems

• Complete the budget sections of the federal Annual Performance Report and the Final Performance Report and conduct ongoing monitoring throughout the grant cycle

Scholarships

• Oversee and monitor the Colorado GEAR UP Scholarship trusts expenditures

• Approve scholarship disbursements as needed

• Reconcile scholarship disbursements and refunds monthly using multiple systems

• Monitor and record interest revenue from the trust account

• Prepare monthly, semester and annual reports to show budget-to-actual status

• Complete the scholarship section of the federal Annual Performance Report and the Final Performance Report

Grant Compliance

• Manage and oversee in-kind contributions with high school staff and high school partners

• Manage and oversee scholarship match with participating institutions of higher education and other scholarship programs

• Manage and oversee in-kind contribution opportunities with third party entities

• Manage federal time and effort reporting for grant staff

• Prepare semester and annual reports to show match progress

• Manage and complete the match section of the federal Annual Performance Report and the Final Performance Report

• Provide training and support for field staff on in-kind contribution-related policies and procedures and support for partners

Project Management

• Project management tasks will vary and will change month-to-month as program activities change through each phase of the project. Project management tasks include, but are not limited to,precollegiate services, postsecondary services, database platforms and communications tools.

Education and Experience

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Substitution: Four (4) years of experience in a related field can replace the education requirement of a bachelor’s degree

Education:

Bachelor’s degree from an accredited university or college in accounting, finance, or a related field

Experience:

• Four (4) years of experience with professional accounting/budget includinggeneral ledger and reconciliation

Licenses and Certifications:

• Valid Colorado driver’s license and compliance with all requirements for driving astatevehicle are required throughout the term of employment

Preferred Qualifications

Education:

Master’s degree from an accredited university or college in accounting, finance, or a related field

Experience:

• Two (2) years of experience with CORE (accounting system) and InfoAdvantage (reporting system)

• USDOE Federal grant experience including knowledge of federal fiscal rules and regulations, grants compliance and reporting 

• Experience writing grants

• Experience working in state or local government

• Two (2) years of supervisory experience in a professional setting

• Two (2) years of professional experience working in a high school or college setting

Knowledge of:

• Standardoffice practices, procedures, software and equipment, including the use of personal computers, telephones, Zoom, and Microsoft Office (Excel, Word, PowerPoint, Outlook, and Teams)

• State statutes, rules and regulations, policies, procedures, and guidelines

• Financial aid, college admissions, college placement and admission assessments, concurrent enrollments and scholarships

• General accounting practices and standards, including GAAP, GASB

  Additional benefits