Director of Budget and Grant Compliance with GEARUP - Internal Only en State of Colorado, CO
State of Colorado, CO · Denver, Estados Unidos De América · Hybrid
- Professional
- Oficina en Denver
About the Department
Under general supervision, the Director of Budget and Grant Compliancemanage the budget, scholarship trusts, grant compliance and project management for Colorado GEAR UP. This position is responsible forfiscal oversight of the program’s$17.5 million operational budget and the $17.5 million scholarship trust.
Term Limited Notice
This position is term-limited and is expected to conclude on September 30, 2026. The position may be renewed annually through September 30, 2032, as long as funding is made available by the U.S. Department of Education. However, the continuation of this role is contingent upon funding from the U.S. Department of Education.
Supervision Exercised
This position does not supervise any employees.
Scope of Responsibilities
This intermediate level position independently performs specialized budget and grant compliance duties supporting the GEAR UP program. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures, practices and policies of the work unit.
Position Duties
The duties listed below reflect the different types of work that may be performed. The omission of any specific duty will not prevent the assignment of work that is appropriately related to this position.
Budget Policies and Procedures
Review, interpret and implement federal legislation, rules, regulations, directives, and guidelines of the grant and monitorrequested responses to the federal government and/or auditors
Implement and maintainthe integrity of the state accounting policies and procedures
Accounts Payable/Receivable
Review and approve transactions and process financial transaction documents within the state accounting system.Review, approve and manage all purchases for the project
Review, approve and manage all P-Card expenses and monthly reconciliation
Review, approve and manage payments of invoices, reimbursements and contract payment disbursements
Negotiate, approve, and manage contracts, indirect and cost share agreements.
Plan, organize and oversee logistics for contracts, including conferences, retreats, meetings, workshops, travel and student related activities
Review and approve employee travel and project activities reimbursements in accordance with state fiscal rules
Manage timesheets and approval for bi-weekly payment for tutors
Establish and maintain vendor relationships for products and services, including price negotiation
Code and track expenses, record revenue and balance spending for the project
Budget Management
Manage the cash revenue from the federal draw system and execute drawdowns
Create and manage the annual budget for the Colorado GEAR UPgrant
Create and monitor a quarterly and annual forecast
Reconcile all general,grant ledger expenditure accounts and fund allocations and create reports with current data for decision making
Create, update, and maintain logs for all transactions, ensuring proper documentation support, chart of account coding and authorization and accuracy
Reporting
Prepare and analyze specific high-level reports to show the budget-to-actual budget status and budget projections monthly, quarterly and annually
Investigate, research and interpret fiscal data in various reporting systems
Complete the budget sections of the federal Annual Performance Report and the Final Performance Report and conduct ongoing monitoring throughout the grant cycle
Scholarships
Oversee and monitor the Colorado GEAR UP Scholarship trusts expenditures
Approve scholarship disbursements as needed
Reconcile scholarship disbursements and refunds monthly using multiple systems
Monitor and record interest revenue from the trust account
Prepare monthly, semester and annual reports to show budget-to-actual status
Complete the scholarship section of the federal Annual Performance Report and the Final Performance Report
Grant Compliance
Manage and oversee in-kind contributions with high school staff and high school partners
Manage and oversee scholarship match with participating institutions of higher education and other scholarship programs
Manage and oversee in-kind contribution opportunities with third party entities
Manage federal time and effort reporting for grant staff
Prepare semester and annual reports to show match progress
Manage and complete the match section of the federal Annual Performance Report and the Final Performance Report
Provide training and support for field staff on in-kind contribution-related policies and procedures and support for partners
Project Management
Project management tasks will vary and will change month-to-month as program activities change through each phase of the project. Project management tasks include, but are not limited to,precollegiate services, postsecondary services, database platforms and communications tools.
Minimum Qualifications
Education and Experience
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Substitution: Four (4) years of experience in a related field can replace the education requirement of a bachelor’s degree
Education:
Bachelor’s degree from an accredited university or college in accounting, finance, or a related field
Experience:
Four (4) years of experience with professional accounting/budget includinggeneral ledger and reconciliation
Licenses and Certifications:
Valid Colorado driver’s license and compliance with all requirements for driving astatevehicle are required throughout the term of employment
Preferred Qualifications
Education:
Master’s degree from an accredited university or college in accounting, finance, or a related field
Experience:
Two (2) years of experience with CORE (accounting system) and InfoAdvantage (reporting system)
USDOE Federal grant experience including knowledge of federal fiscal rules and regulations, grants compliance and reporting
Experience writing grants
Experience working in state or local government
Two (2) years of supervisory experience in a professional setting
Two (2) years of professional experience working in a high school or college setting
Knowledge of:
Standardoffice practices, procedures, software and equipment, including the use of personal computers, telephones, Zoom, and Microsoft Office (Excel, Word, PowerPoint, Outlook, and Teams)
State statutes, rules and regulations, policies, procedures, and guidelines
Financial aid, college admissions, college placement and admission assessments, concurrent enrollments and scholarships
General accounting practices and standards, including GAAP, GASB
Prestaciones adicionales