Facilities Coordinator at Grimaldi's Pizzeria

Grimaldi's Pizzeria is seeking a Facilities Coordinator based in Scottsdale, Arizona. 

Position Summary:
The facilities coordinator is responsible for coordinating the maintenance, repairs, and overall upkeep of Grimaldi’s restaurant facilities to ensure a safe, clean, and fully functional environment. This position involves managing work orders, scheduling preventative maintenance, overseeing vendor relationships, and ensuring that all facilities-related issues are resolved efficiently. The facilities coordinator will work closely with facilities managers and contractors to minimize downtime and maintain operational standards.

Key Responsibilities:

• Work Order Management:
• Receive, prioritize, and assign maintenance requests submitted by the local store teams.
• Track and monitor work order progress to ensure timely completion.
• Maintain detailed logs and documentation for all maintenance work and repairs.
• Preventative Maintenance
• Develop and maintain a preventative maintenance schedule for HVAC, refrigeration, plumbing, electrical, and other critical systems.
• Ensure vendors and technicians complete scheduled maintenance tasks on time.
• Update and manage maintenance checklists for each restaurant location. 
• Vendor Management:
• Coordinate with third-party vendors and contractors for maintenance, repairs, inspections, and onboarding.
• Monitor and maintain vendor invoice status reports.
• Equipment and Facility Repairs:
• Schedule emergency repairs promptly and follow up to ensure they are completed.
• Maintain the equipment database for all store locations.
• Compliance and Safety:
• Maintain up-to-date records of permits, inspections, and food service reports
• Maintain up-to-date Certificates of Insurance records for vendors.
• Project Support:
• Assist in coordinating facility upgrades, equipment installations, and remodel projects.
• Track progress, budgets, and timelines for small projects as needed.
• Communication and Reporting:
• Provide regular updates to facilities managers and facilities leadership on maintenance activities and issues.
• Generate reports on maintenance costs, open work orders, and completed tasks
• Act as the primary point of contact for all facilities-related concerns across multiple restaurant locations. 

Qualifications:

• Education:
• High school diploma or equivalent. Associate’s degree or relevant technical certification preferred.
• Experience:
• 2+ years of experience in facilities management, maintenance coordination, or a similar role.
• Experience in the restaurant, hospitality, or retail industry is a plus.
• Technical Knowledge:
• Basic understanding of HVAC, refrigeration, plumbing, electrical systems, and general maintenance tasks.
• Familiarity with work order software.
• Skills:
• Excellent organizational and multitasking skills
• Strong communication and vendor management 
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and reporting tools.
• Ability to prioritize tasks and resolve issues efficiently under pressure.

Reports to: Facilities Manager

Work Environment: Hybrid Work Schedule at our Scottsdale RSC, also must be available for after-hour emergency calls to address urgent facilities issues.

Our key ingredients consist of three simple things: People, Products,s and Services.  By combining these 3 ingredients with Grimaldi’s 8 Slices of Culture, we run the best pizza restaurants in the world. 

Quality – People, Product, Service
Family – Opportunity, Diversity, Trust
Teamwork – Creativity, Passion, Success
Communication – Listening, Understanding, Resolution
Energy – Welcoming, Positive, Fun
Accountability – Responsibility, Commitment, Focus
Hospitality – Generosity, Smile, Yes
Integrity – Respect, Honesty, Values

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We are an Equal Opportunity Employer. We E-Verify.