Gift Processing Specialist bei undefined

The Gift Processing Specialist is a part-time role (approximately 20-24 hours per week) responsible for creating and entering gift batches in the advanced CRM database for the Central Gifts Office. This position plays a critical role in advancing the University of Arizona Foundation’s mission by ensuring accurate and timely processing of charitable gifts. Training and support will be provided to ensure proficiency with the UA Foundation’s systems. The role is in-person and based at the UA Foundation. 

Essential Functions/Major Responsibilities:

• Retain the highest degree of compliance with institutional policies and procedures as well as applicable federal, state, and local laws and regulations.
• Process gifts, legally binding pledge agreements, and gift commitments for the UA Foundation with a high degree of detail management to ensure that the donor intent is captured accurately, in addition to conforming to legal and financial requirements.
• Export credit cards and cash gifts from special events and then import data into our Blackbaud CRM revenue batches for processing.
• Process gift adjustments per donor or staff request in accordance with proper system procedures.
• Ability to think creatively and utilize the query and reporting tools of the advancement database to produce imports and reports.
• Update and adjust constituent and gift records as required.
• Ensure the accuracy and integrity of all gift-related data entered in our Blackbaud CRM database, maintaining high standards for data quality and consistency.
• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities:

• Commitment to working in a collaborative team environment with shared goals.  
• Ability to work efficiently with a wide variety of individuals, including donors, PAE colleagues, deans, faculty and staff.  
• Excellent communication and interpersonal skills  
• Ability to effectively communicate both verbally and written.   
• Demonstrated commitment to exceptional customer service with the ability to translate the PAE guiding principles of donor-centricity and collaboration into work practices.  
• An ability to recognize and handle highly confidential and sensitive information in a discrete and professional manner.  
• Work with excellent organizational skills and attention to detail.     
• Be able to work independently with the ability to prioritize multiple projects and meet strict deadlines for deliverables  
• Ability to anticipate and discern work priorities and meet deadlines with little supervision.   
• Adept at problem-solving and using judgment in situations require initiative, tact, and confidentiality.   
• An exceptional work ethic and track record of personal initiative required.   
• Openness to new ideas and personal flexibility with the ability to adapt and succeed in a multi-task, fast-paced environment with changing processes and occasional ambiguity.  
• Ability to inspire cooperation and participation  
• Proficiency in the use of personal computers and Microsoft Office software (Word, Excel, PowerPoint, and Outlook).   
• Proficiency or ability to learn additional software required to perform the essential duties of the position  

Minimum Qualifications:

• Three or more years of experience with relational databases, as well as proficiency in browsers, search engines, Microsoft Outlook, Excel, and Word.
• Excellent attention to detail.
• Proficient in investigating and solving problems.
• Experience in a higher educational setting.

Preferred Qualifications:

• Knowledge of the University of Arizona Foundation accounting systems and gift policies.
• Knowledge and experience of fundraising and development functions.
• Experience with Blackbaud CRM software. 

Work Environment:

• Due to the nature of the position, there is a high exposure to a computer screen. 
• This position may require sitting for long periods of time.

The University of Arizona Foundation reserves the right to revise this job description at any time.