Health and Safety Administrative Assistant bei Posillico Civil, Inc.

Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

Follow us at… Facebook Instagram LinkedIn

Responsibilities

POSITION SUMMARY:

This position provides administrative support to the Health and Safety Department, with a primary focus on accurate data entry, training coordination, billing support, and ensuring trainees are paid correctly. The administrator maintains safety documentation, assists with departmental communications, and supports compliance through accurate recordkeeping and identification of gaps.

RESPONSIBILITIES:

• Enter training records, incident reports, inspection findings, and certifications into company systems.
• Serve as collection point for incident/accident reports and notifications.
• Maintain digital and hard-copy safety files, ensuring accuracy and consistency.
• Review training, certification, and compliance data regularly to identify missing or expired records.
  • Track expiration dates for worker certifications, OSHA requirements, and competent person training.
• Maintain the Health & Safety training schedule, including scheduling classes, tracking attendance, and updating records.
  • Coordinate with HR/Payroll to ensure timecards are processed so trainees are paid correctly.
  • Assist with training logistics such as booking rooms, catering, and distributing materials.
• Support safety department training events, professional development sessions, and conferences.
• Process invoices and billing for safety-related training activities and safety supplies.
• Notify project teams or supervisors of gaps, assist with scheduling of needed training and follow up until resolved
• Support Health & Safety Director by maintaining schedules, arranging travel, and assisting with expense reporting.
• Coordinate safety department staff meetings and maintain minutes and documentation.
• Act as point of contact for inter-departmental safety communication and requests for forms, worker certifications, or documentation.
• Prepare and distribute company-wide Health & Safety updates (e.g., weekly safety tips, newsletters, event notices).
• Maintain department filing systems and shared drives.
• Provide support for company events, safety-related functions, and interdepartmental coordination.
• Act as point of contact for office safety systems (e.g., fire alarm/keyholder responsibilities).
• Provide backup reception/clerical support as needed.

Qualifications

QUALIFICATIONS:

• 2+ years’ experience in an administrative capacity.
• Ideal candidates will possess strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
• Strong analytical and problem solving skills with ability to multi-task.
• Efficiency in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook.

Reports to: Health and Safety Director

Location: Farmingdale, NY

Business Unit: Safety

Hourly Rate of Pay: $24.00 to $29.00 commensurate with experience

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.