Administrative Assistant bei US Federal Solutions (USFS)

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard.

Overview

We are seeking an Administrative and Business Management Specialist to support the National Bio and Agro-Defense Facility (NBAF). In this role, you will provide a blend of administrative, financial, and program support that helps the organization operate smoothly. You will work closely with leadership to manage budgets, oversee compliance, coordinate performance processes, and support day-to-day business operations.

Key Responsibilities

• Compile, analyze, and reconcile financial data to support annual budgets, expense tracking, and reporting.
• Review and process obligating documents, invoices, travel vouchers, and purchase orders, ensuring accuracy and compliance.
• Maintain accountability for assets and property by updating records in federal inventory systems and coordinating proper disposal.
• Support the Administrative Officer in developing policies, reports, and business plans that align with USDA and federal requirements.
• Coordinate performance management processes, including appraisals, quarterly reviews, and compliance with mandatory requirements.
• Track and manage personnel security documentation, including background investigations and re-investigations.
• Provide technical and analytical support to leadership for planning, reporting, and decision-making.
• Draft, edit, and prepare reports, correspondence, and other communications for management and stakeholders.

Work Schedule, Location, and Travel:

• Onsite
• Normal office hours are 07:30 to 17:00 Monday through Friday.

Requirements

Security Clearance:

• US Citizenship.
• Public Trust Preferred

Qualifications

Required:

• 1 to 3 years of administrative support experience.
• Strong organizational, time management, and communication skills.
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Experience with budgeting, accounting, or financial data analysis.
• Ability to handle confidential information and ensure compliance with federal standards.
• Attention to detail and the ability to learn new systems and processes quickly.

Preferred:

• Experience supporting federal programs or contracts.
• Knowledge of government performance management, personnel security, or property management processes.
• Background in bookkeeping, billing, or general accounting.

Why Join

This role gives you the opportunity to contribute directly to the mission of NBAF, a national leader in protecting agriculture and public health. You’ll be part of a collaborative team environment where your administrative and business management expertise supports critical federal operations. If you’re looking for meaningful work with real impact, this is a rewarding opportunity to grow your career.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.