Hybrid Prodigy Moves Program Assistant bei University Area Community Development

Description

Reports to: Program Manager

Non-Exempt (Part-time- 14 hours per week)  

The Program Assistant will perform administrative functions for Prodigy Cultural Arts program. The prime responsibilities include facilitating registration by collecting and entering data into the Prodigy database.  The position will focus on providing support to Prodigy teams via various tasks and/or projects associated with classroom support and administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Core duties and responsibilities include the following. Other duties may be assigned.

• Assist Prodigy Site Teams in collecting and entering Prodigy youth enrollments and assessments into Prodigy’s database(s). 
• Assist Site Managers in maintaining a healthy, safe, and supportive classroom environment for youth and adult participants.
• Provide support to Instructors and Youth/Participants during classes by ensuring sign-in sheets are filled out/signed and program supplies are readily available. 
• Perform administrative functions such as printing, filing, copying, coordination of classroom set up, and collecting documents for data entry purposes.
• Assists with tasks associated with Prodigy Site activities and events such as ArtReaches, workshops, showcases, and UACDC sponsored community events.
• Professionally represent the UACDC-Prodigy Program by interacting effectively with internal/external customers. 

OCCASIONAL DUTIES

Participation in company events and UACDC special events and activities. 

ACCOUNTABILITY

Control of cost, Budget, Quality control, Customer service, Record keeping.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Customer Focus / Orientation Sub competencies: Customer Orientation. Sensitive & responsive to internal and external customer needs, demonstrates skills in customer service and satisfaction, maintains a positive attitude, willing to listen to customer problems & seeks solutions; stays in tune with changing needs of customers.
• Interpersonal Style Sub competencies: (Interpersonal Skills, Communication, Teamwork) Relates to people in an open, honest, sincere manner. Treats people with respect. Develops effective working relationships. Is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with supervisor, co-workers and direct reports.
• Self Management Sub competencies: Adaptability, Reliable, Dependable, Self Sufficient, And Composure: Adapts readily to changes. Works effectively under stress. Needs minimal supervision. Is comfortable working in a fast paced environment. Is reliable, dependable & results-oriented. Maintains productivity & composure under pressure. Views problems as opportunities to create new solutions
• Thinking Skills Sub competencies: Problem Solving & Judgment. Diagnoses problems efficiently, gathers sufficient input before making a plan of action, quickly determines source of problem, identifies information needed to solve problems, and analyzes alternative solutions.
• Administrative Skills Sub competencies: Detail Orientation, Planning & Organizing: Possesses ability to organize, plan and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency, effectively prioritizes work, establishes clear goals, tasks and plans, anticipates potential problems & analyzes alternative solutions.
• Technical Aptitude/Proficiency Sub competencies: Learning proficiency: Picks up technical things quickly (i.e. learning new software); is good at learning a new industry standard or practice; policy or procedure; does well in technical courses technical courses, electronic training or reading technical materials to master a software package.

BUSINESS RELATED CONTACTS

Internal and external personnel.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High School diploma and/or Associates Degree or BA preferred with minimum of 4-6 years of experience in a related area or equivalent education and experience. Prior work experience in a non-profit organization and youth program development is an added plus. Prior experience in facilitating arts instruction to youth is required. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Excellent communication and computer skills including all MS Office applications (Word, Excel, Outlook, Powerpoint). The ability to multi-task, strong problem solving, priority setting, organization and collaboration skills are required. Excellent proof reading and quality control skills are required, along with strong time management skills is a must. Must have flexible schedule and have the ability to be on the road in outreach area (7 counties in west central Florida).

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Bi-lingual is preferred.

MATHEMATICAL SKILLS

Ability to apply mathematical concepts.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Database software; Design software; Internet software; Order Processing systems; Outlook and Microsoft Office Suite, including but not limited to Spreadsheet, Presentation, relational database and Word Processing software.

OTHER QUALIFICATIONS

• Willingness to participate in evening and weekend activities.
• Frequent local travel required. Must have reliable transportation.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.

The noise level in the work environment is usually moderate.

Disclaimer: Job descriptions are not meant to be all-inclusive and the job itself is subject to change. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.