Hybrid Prodigy Moves Program Manager bei University Area Community Development Corporation

Description

Reports to: Program Director

Exempt 

This leadership position is directly responsible for the quality and creative implementation of Prodigy Moves!  mobile cultural arts program throughout various counties of central Florida. The position manages all aspects of the visual and performing programming including locating partner locations, creating class offerings, ensuring proper data collection and input, and providing supervision of program staff and program vehicles. Since it is a mobile program, the candidate must be willing to travel as needed and be flexible in terms of schedule including late afternoons, evenings, and weekends. The position is also responsible for Prodigy Moves! on-site programming for adults, seniors, and veterans under other different fundings. The position requires the ability to work with a diverse population of youth, parents/guardians, staff, adults, seniors in a service-oriented environment, as well as UACDC-Prodigy program partners.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Core duties and responsibilities include the following. Other duties may be assigned.

•Responsible for the logistics of creating mobile programming to offer Prodigy Moves!  classes and art reaches in central Florida counties.

•Works as a liaison between partner locations, program participants, parents/guardians, other programs, and Prodigy staff to facilitate them with a successful program experience, while ensuring compliance of grant requirements. 

•Develops and works with partnering organization relationships from initial introduction through the agreement process and procedures to secure future program offerings.

•Provides and/or requests information exchange with mobile partner sites/locations including preparing space use requests for Prodigy related events, such as but not limited to showcases, art exhibitions, and youth dance performances related to classes. 

•Represents UACDC-Prodigy program throughout communities where the mobile program has presence.

•Coordinates activities with UACDC contractors/1099s as it relates to Prodigy Moves!  programming every year for various grants.

•Assesses needs and ensures that program objectives are met including timely data collection and reporting.

•Oversees Prodigy Moves! budget and seeks purchase approvals for program materials. 

•Reviews and approves independent contractor invoices while communicating invoice discrepancies as indicated in contract agreements to ensure smooth payment process.

•Manages youth enrollment and attendance records both electronically and hard copy files to prepare for auditing and monitoring periods throughout the year.

•Reviews and approves employees’ time, including daily regular time in/out, sick days, vacation, etc.

•Works with Prodigy Director to conduct job interviews for Prodigy Moves! open positions.

•Manages the onboarding process for Prodigy Moves! open positions, from background screening through the completion of required training, following guided documentation provided by Human Resources.

•Works with other UACDC program staff in creating and maintaining Prodigy Moves!  programming calendar to avoid space and time conflicts.

•Assist Prodigy Program Services Coordinators in conveying program information to inquiring potential partners, participants, and parents/guardians.

•Actively participates in Prodigy program events as well as assist UACDC events when possible and as needed. 

•Reviews/approves lessons from Program Activities Coordinators and Request for Quote (RFQ) submittals to ensure content meets program requirements and expectations.

•Oversees the coordination of events with Program Activities Coordinators including recruitment events and mobile showcases.

•Works with other UACDC-Prodigy staff by participating in program advocacy efforts intended to seek diversity in funding streams.

•Responsible for Prodigy Moves! program coordination by focusing on the supervision of prompt communication related to scheduling conflicts at partnering locations.

•Serves as a point of contact for Prodigy Moves! media coverage opportunities.

ACCOUNTABILITY

Customer Service, Records, Safety, Quality Control and Other Employee/personnel requirements as required.

SUPERVISORY RESPONSIBILITIES

Manages staff and contractors’ relationships directly responsible for the quality implementation of the Prodigy Moves! program. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees/contractors; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

•Conflict Resolution Sub competencies: Collaboration & Problem solving: Works toward win/win solutions Deals with conflict collaboratively. Discusses real reasons underlying the problem.

•Interpersonal Style Sub competencies: Interpersonal Skills, Communication, Teamwork Relates to people in an open, honest, sincere manner, Treats people with respect, Develops effective working relationships, Is friendly and approachable, Listens attentively to others, Communicates ideas clearly. Communicates appropriately with supervisor, co-workers, and direct reports.

•Self-Management Sub competencies: Adaptability, Reliable, Dependable, Self Sufficient, Composure: Adapts readily to changes, Works effectively under stress, Needs minimal supervision, is comfortable working in a fast-paced environment. Is reliable, dependable & results oriented, Maintains productivity & composure under pressure, Views problems as opportunities to create new solutions.

•Judgment & Decision-Making Sub competencies: Analytical, Quality management, Innovation: Gathers sufficient input before making decisions, Sees interrelationships between issues, Considers alternative solutions, Makes appropriate and timely decisions.

•Motivation & Initiative Sub competencies: Ethical, Professional, And Persuasive: Shows commitment to the company and employees. Assertive, takes a lead role. Creates new ideas. Exhibits self-confidence is achievement oriented has the Ability to be persuasive & is an effective negotiator.

•Planning & Organization Sub competencies: Detail Oriented, ability to Multi-task, prioritizes & is goal oriented: Possesses ability to organize, plan and follow-through on multiple tasks. Recognizes and attends to important details with accuracy and efficiency. Effectively prioritizes work, establishes clear goals and plans, anticipates potential problems & analyzes alternative solutions.

•Leadership Sub competencies: Develop, Empower, Team Orientation: Committed to develop skills & potential of others; Continues to pursue personal growth; Seeks improvement; Exhibits ability to actively empower others to think, behave, take action, control work and make decisions. Displays ability to work cooperatively and effectively with others at all levels within the organization.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: Requires a bachelor’s degree in the Arts, Public Relations, Social Services, Education, or Business and at least 3-5 years of experience in the field of social work/services. Prior management experience working for a non-profit organization and with youth program development is an added plus. Ideal candidate would have Prodigy and/or an arts background as well as supervisory and community outreach experience. Relies on extensive experience and judgment to plan and accomplish goals. Must have current and clean driving record. 

LANGUAGE SKILLS:  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Bi-lingual is an added plus.

MATHEMATICAL SKILLS:  Ability to apply mathematical concepts.

REASONING ABILITY:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS:  To perform this job successfully, an individual should have knowledge of Internet software; Spreadsheet software and Word Processing software.

CERTIFICATES, LICENSES, REGISTRATIONS

•CPR (Cardiopulmonary Resuscitation) preferred

•First Aid Training preferred

•AED (Automated External Defibrillator) preferred

•Training on all of the above is provided on the job as a requirement

OTHER QUALIFICATIONS:  Familiar with learning theories, lesson planning and/or instructor training techniques, is an added plus. Bilingual in English and Spanish a plus.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Disclaimer: Job descriptions are not meant to be all-inclusive and the job itself is subject to change. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.