Hybrid Administrative Coordinator bei JBI Helicopter Services
JBI Helicopter Services · Concord, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Concord
Administrative Coordinator
Location: Pembroke, NH / Concord, NH
Supervisor: Senior Executive Vice President / General Manager
Schedule: Full-time
Job Summary:
The Administrative Coordinator will be responsible for assisting with various administrative and accounting tasks, including accounts payable, accounts receivable, payroll and miscellaneous customer service duties.
Responsibilities:
- Assist with accounts payable and accounts receivable functions, including processing invoices, expense reports, and payments, and reconciling accounts.
- Act as a customer service agent by addressing inquiries, resolving issues, and ensuring ongoing customer satisfaction.
- Process vendor invoices accurately and in a timely manner.
- Timely and accurate processing, verification, and reconciliation of vendor invoices and statements.
- Ensure compliance with company policies and procedures regarding payment approvals.
- Correspond with vendors regarding payment inquiries and discrepancies.
- Maintain organized and up-to-date records of accounts payable transactions.
- Provide comprehensive administrative support to the administrative team, offering coverage and assistance as needed.
- Prepare and maintain financial records, reports, and spreadsheets, ensuring accuracy and compliance with company policies and procedures.
- Assist with payroll processing, including gathering and verifying timesheets, commissions, per diem allowances, calculating wages, and preparing payroll reports.
- Assist with month-end and year-end financial close processes.
- Respond to inquiries from vendors, customers, and employees regarding accounting transactions, invoices, and payment status.
- Assist with administrative tasks, such as distribution of mail, filing documents, scheduling meetings, and assistance with training events.
- Coordinate with other departments, such as operations, finance, and human resources to ensure compliance and other business affiliations.
- Maintain a professional demeanor and positive attitude while representing the company to clients, regulatory agencies, and other partners.
- Maintain cleanliness and organization of work areas, aircraft, vehicles, and all company equipment through diligent housekeeping practices.
- Serve as a responsible steward of company resources by promoting efficiency and conservation measures.
- Capable of working flexible hours to support the needs of customers.
- Maintain proficiency in software systems and processes.
- Other tasks as assigned.
- Proven experience in administrative support, accounting, or related role.
- Working knowledge of accounts receivable and accounts payable processes.
- Strong understanding of basic accounting principles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with maintaining data in business applications or CRM systems.
- Excellent customer service skills, both in person and over the phone.
- Strong verbal and written communication skills.
- High attention to detail with strong organizational skills.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Comfortable answering and directing incoming calls in a professional manner.
- Problem-solving mindset with ability to work independently and as part of a team.
- High level of integrity, professionalism, and confidentiality.
To ensure a fair hiring process, we are not accepting phone inquiries. Please apply online using the link in this advertisement.