Hybrid CLERK TYPIST III (NON-CAREER) - REAL ESTATE bei City of Long Beach, CA
City of Long Beach, CA · Long Beach, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Long Beach
About the Department
To learn more about the Port of Long Beach, visit our website at www.polb.com
Position Duties
The Role...
Under general supervision, provides administrative support to the Director, Assistant Director, and Managers in the Real Estate Division. Will assist in a variety of functions including processing of Division Land Use Permits, maintaining records, and creating maps data. Will also assist the Senior Secretary with all administrative duties including editing correspondence, memorandums, and board memos.
How you get to contribute:
- Assist in processing of Division Land Use Permits.
- Create, edit, and assist in the management of records.
- Create, edit, and manage documents.
- Create, edit, and manage maps and data.
- Prepare agreements for signature utilizing DocuSign.
- Prepare monthly reports.
- Create and track purchases.
- Process invoices for the division, input data in Excel and maintain spreadsheets.
- Assist with the processing and tracking of Board items; proofread, print, and coordinate delivery of Board items to the Port Administrative Offices for signature and tracks approval.
- Draft, edit and print various types of correspondence, memorandums, and reports for division and management staff.
- Assist leasing staff with special projects.
- Other duties as assigned.
Minimum Qualifications
What we are looking for…
Required Education, Experience, and Qualifications:
- High school diploma or equivalent is preferred.
- Two years of work experience in a responsible secretarial or clerical support assignment is required.
- Proficient in use of Microsoft Word, Excel, PowerPoint, and Outlook is required.
- Ability to compile information for use in reports.
- Ability to type accurately on a personal computer at a minimum net speed of 30 wpm.
- Ability to perform simple mathematical calculations.
- Ability to correct errors in grammar, spelling and punctuation; must be detail oriented.
- Must have organizational and planning skills so that workflow is managed efficiently and accurately; must be able to set priorities, take initiative and exercise sound independent judgment within areas of responsibility in accordance with regulations, policies and procedures and Division management preferences.
To REALLY catch our attention, your profile and experience will demonstrate the following professional attributes and strengths:
- Knowledge of principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation is essential.
- Knowledge of Customer Relationship Management systems (CRM) and Geographical Information Systems (GIS) is desirable.
- Knowledge of Munis is a plus.
- Ability to maintain confidentiality.
- A general understanding of maritime and real estate terminology is a plus.
SPECIAL NOTE
This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.
The Non-Career position is limited to 1600 work hours per service year with an average of 25 hours per week throughout the year. The assignment may end at any time, but under no circumstances will it extend beyond two years. Flexibility is offered within typical business hours.
Non-Career employees are allowed a maximum of 1600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, Non-Career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.
Incomplete applications or applications that do not meet the minimum requirements will not be considered.
Other Qualifications
How do we start the conversation?
The final filing date for this recruitment is: Tuesday, August 26, 2025 @ 11:59 pm PST. Submissions will only be accepted online at www.governmentjobs.com.
To be considered for this opportunity, please submit a cover letter and resume with your application outlining your relevant work experience.
The Port reserves the right to extend the closing date without notice in order to accept additional applications. Individuals identified to be most qualified for the position will be invited to participate in the selection process. References will be completed for finalist candidates; an employment offer is contingent on the successful completion of a comprehensive background check.
For alternative format or accommodation requests, please contact Human Resources at (562) 283-7500. For technical issues with your online application, please contact Neogov support at (877) 204-4442.
