Hybrid Administrative Assistant (Part-Time) bei ESP Associates

ESP Associates has an immediate opening for an Administrative Assistant in our Raleigh (Morrisville), NC office.  This part-time (20-30 hours per week), in-office role offers a great opportunity to support a dynamic and growing Engineering, Surveying and Planning firm!

Responsibilities:

• Duties include: Telephone Support, Ordering Office Supplies, Greeting Clients/Visitors, Mail Processing, and Accounts Payable
• Processes proposals to include, faxing, copying, distributing, and logging unsigned proposals and again when approval is received.  Monitors status of unsigned proposals and reminds Project Managers of follow-up. 
• Photocopies, sorts, and files project documents, correspondence, and stock forms to maintain project and correspondence files in established filing systems.
• Edits/Proofreads, photocopies, assembles, laminates covers, and binds project materials for reports and proposals when needed.
• Schedules appointments, makes reservations, updates calendars and sends payment for meetings, presentations, seminars, etc.  
• Makes travel arrangements as required.  
• Point-of-Contact with Building Owners for Maintenance, Needs, etc.
• Assists with data entry and maintenance of the Customer Relationship Software (CRM)
• Consistent follow-up with group managers and leaders to determine new support needs and keeps managers up to date regarding pending tasks.
• Takes meeting notes and distributes to appropriate team members following each meeting.
• Assistance with Marketing materials and Reports (Review/Printing/Binding/Mail).
• Performs other duties as assigned.

Qualifications:

• High School Diploma or equivalent
• Experience as an Administrative Assistant
• Proficient in Microsoft Office Suite, MS Word, Excel, PowerPoint and Outlook
• Must be proactive, detailed-oriented, highly organized and motivated with a positive attitude 
• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.  

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 195 on the 2025 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2025 ranking of 52.