Hybrid Executive Assistant bei Lake County, IL

About the Department

An Executive Assistant performs work of moderate to high difficulty in carrying out administrative and general office duties. This position screens sorts and distributes incoming mail and deliveries. Proactively and calmly troubleshoots issues, anticipates needs, and at times deescalate situations. This individual must possess the ability to balance and prioritize workload on short notice. Must have a drive for process improvement and be self-starter who works under minimal to no supervision.

Hours of Work

Monday through Friday 8am-5pm

Position Duties

• Prepare and maintains varied records, statistics and reports regarding operations, personnel, and other functional needs

• Prepare and distribute, weekly, monthly and yearly reports for department heads as well as judges

• Assist management with various projects

• Coordinate annual seminars and conferences registration (including (but not limited to booking hotel, scheduling travel arrangements) for management and team members

• Screen sorts and distributes incoming mail and deliveries for the Division

• Answers and screens Division internal and external incoming, email, faxes and phone calls

• Maintains inventory of first aid equipment and orders supplies as need

• Assists in the budgetary process (including (but not limited to obtaining quotes, preparing and processing supply orders for several units within complex)

• Attend meetings to effectively; keep, format and distribute minutes as needed

• All other duties as assigned

Minimum Qualifications

• Possess strong communication skills

• Possess the ability to effectively problem solve

• Ability to effectively follow directions and work in a fast-paced environment

• Ability to maintain confidentiality and multitask

• Possess strong knowledge in Microsoft Office suite products (Word, Excel, PowerPoint, Access, Outlook and Teams), as well as Zoom

Education and/or Work Experience Requirements (Ed and/or Other  Requirements):

• Requires an Associate Degree or equivalent training in general business

• Minimum of four years of related experience

• Advanced typing skills (60+ wpm w/minimal errors)

• Must be able to do an extensive criminal background check; and requires possession of a

• Valid driver’s license, supplemented by a satisfactory driving record

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer

• Must be able to lift up to 25 pounds on a as needed basis

• Moderate ability to operate office equipment.

Other Qualifications

Lake County offers a competitive salary and benefit package. Visit our Prospective Employee page to get additional information on why you should work for Lake County!   

Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Only employees who have completed the probationary period are eligible for a transfer or promotion.