Project & Office Administrator at CRB

CRB's over 1,100 expert professionals drive innovative, life-changing and life-saving solutions for manufacturers in the life sciences and food and beverage industries. Our mission, vision, and core values put client satisfaction and employee experience at the center of everything we do.

As an AEC Firm we proudly specialize in industries that inherently carry important social responsibility - we recognize our impact and influence in the communities we serve and pursue corporate responsibility through the lens of people, community, and planet. From oncology and rare disorders to COVID-19 or alternative proteins, our design and construction projects are pioneering solutions addressing important issues such as food scarcity and global health.

The Project & Office Administrator is a dual-role position responsible for supporting both project execution and general office operations. This individual will coordinate project documentation, assist with scheduling and meetings, and ensure smooth day-to-day functioning of the office. Time will be spent both in the office and on job sites. The ideal candidate is detail-oriented, organized, and comfortable interacting with internal teams, clients, subcontractors, and vendors.

Responsibilities

Project Administration

• Coordinate and manage document control for assigned project(s)
• Support schedule management for the entire EPC integrated schedule
• Assist with internal and external project meetings, including logistics and documentation
• Maintain professional and effective communication with project managers, discipline leads, clients, subcontractors, vendors, and consultants
• Track project deliverables and deadlines, ensuring timely completion

Office Administration

• Serve as the primary point of contact for general office operations
• Manage office supplies, inventory, and vendor relationships
• Coordinate office maintenance and facility needs
• Support onboarding of new employees and maintain office records
• Assist with travel arrangements, expense reports, and calendar management for leadership
• Organize company events, meetings, and training sessions
• Ensure compliance with office safety protocols and procedures

Minimum Qualifications

• Associate’s degree in a relevant field or equivalent job experience required; Bachelor’s degree a plus
• Up to two years of administrative experience, preferably in the AEC industry

Additional Qualifications

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with Deltek Vision and PMWeb software a plus
• Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously
• Excellent problem-solving, critical thinking, and customer service skills
• Ability to work in a fast-paced environment with tight deadlines
• Adaptability to new tasks and diverse personalities
• OSHA 10 certification, if required to be on-site

All your information will be kept confidential according to EEO guidelines.

CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.