Administrative Specialist - Port Gibson, MS at Entergy
Entergy · Port Gibson, United States Of America · Onsite
- Junior
- Office in Port Gibson
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
*This position will be filled as a Specialist-Admin I, II, III, or IV depending on skills and qualifications***
** Candidate must be SASS Test Recommended **
Job Summary / Purpose
This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.
Job Duties and Responsibilities
Provide secretarial and administrative support to department manager.
Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
Be proactive in forwarding work issues to the appropriate managers/supervisors.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
*This position will be filled as a Specialist-Admin I, II, III, or IV depending on skills and qualifications***
** Candidate must be SASS Test Recommended **
Job Summary / Purpose
This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.
Job Duties and Responsibilities
Provide secretarial and administrative support to department manager.
Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
Be proactive in forwarding work issues to the appropriate managers/supervisors.
Job_Category
Administrative and Support Services
Minimum Education Required
High School/GED
City*
Port GIbson
Additional Qualifications/Responsibilities
Minimum Requirements: Education
Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Minimum Requirements: Experience
Specialist-Admin I: 0-2 years of experience
Specialist-Admin II: 2-4 years of experience
Specialist-Admin III: 4-6 years of experience
Specialist-Admin IV: 6+ years of experience
Minimum Knowledge, Skills and Abilities
Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met
Highly organized, can juggle many tasks at once, not easily overwhelmed
Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment
Excellent interpersonal skills
Communicate effectively with existing and prospective investors
Ability to listen and communicate effectively both written and oral
Ability to build successful working relationships both internally and externally
Strong calendar management skills
Proficient in MS Office (Word, Excel, Outlook and PowerPoint)
Minimum Requirements: Certifications / Licenses
Must be EEI SASS test recommended.
Primary Location: Mississippi-Port Gibson Mississippi : Port Gibson
Job Function: All Other Jobs
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: GGNS-Admin- IBEW Local 605
Number of Openings: 1
Travel Percentage:Up to 25%
Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Minimum Requirements: Experience
Specialist-Admin I: 0-2 years of experience
Specialist-Admin II: 2-4 years of experience
Specialist-Admin III: 4-6 years of experience
Specialist-Admin IV: 6+ years of experience
Minimum Knowledge, Skills and Abilities
Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met
Highly organized, can juggle many tasks at once, not easily overwhelmed
Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment
Excellent interpersonal skills
Communicate effectively with existing and prospective investors
Ability to listen and communicate effectively both written and oral
Ability to build successful working relationships both internally and externally
Strong calendar management skills
Proficient in MS Office (Word, Excel, Outlook and PowerPoint)
Minimum Requirements: Certifications / Licenses
Must be EEI SASS test recommended.
Primary Location: Mississippi-Port Gibson Mississippi : Port Gibson
Job Function: All Other Jobs
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: GGNS-Admin- IBEW Local 605
Number of Openings: 1
Travel Percentage:Up to 25%
State*
Mississippi
