Administrative Specialist - Port Gibson, MS chez Entergy

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

*This position will be filled as a Specialist-Admin I, II, III, or IV depending on skills and qualifications***

** Candidate must be SASS Test Recommended **

Job Summary / Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

Job Duties and Responsibilities

Provide secretarial and administrative support to department manager.
Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
Be proactive in forwarding work issues to the appropriate managers/supervisors.

Administrative and Support Services

High School/GED

Port GIbson

Minimum Requirements: Education

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

 

Minimum Requirements: Experience

Specialist-Admin I: 0-2 years of experience

Specialist-Admin II: 2-4 years of experience

Specialist-Admin III: 4-6 years of experience

Specialist-Admin IV: 6+ years of experience

 

Minimum Knowledge, Skills and Abilities

Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met

Highly organized, can juggle many tasks at once, not easily overwhelmed

Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment

Excellent interpersonal skills

Communicate effectively with existing and prospective investors

Ability to listen and communicate effectively both written and oral

Ability to build successful working relationships both internally and externally

Strong calendar management skills

Proficient in MS Office (Word, Excel, Outlook and PowerPoint)

 

Minimum Requirements: Certifications / Licenses

Must be EEI SASS test recommended.

Primary Location: Mississippi-Port Gibson Mississippi : Port Gibson 
Job Function: All Other Jobs
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: GGNS-Admin- IBEW Local 605 
Number of Openings: 1
Travel Percentage:Up to 25%

Mississippi