Cash Compliance Coordinator at Virginia Commonwealth University (VCU)

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here.

VCU's Office of Grants & Contracts Accounting has an exciting opportunity for a Cash Compliance Coordinator to join our team!

VCU is unlike any university you have ever seen. We bring curiosity, passion and an unrelenting drive to discover the ideas others can’t. We envision a future that is unbound by tradition, that seeks to disrupt the way things have always been. A premier, urban, public research university, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Summary:

The primary responsibilities of the Cash Compliance Coordinator position involve supporting the post-award administration of grants and contracts through cash compliance activities, some of which include:

• Processing and recording incoming checks and deposits
  
• Researching payments for application to appropriate account
  
• Managing the G&C Cash mailbox and responding to inquiries
  
• Running and reviewing daily and weekly check reports from the Reporting Center
  
• Daily distribution of clinical wires to team members
  
• Collecting and maintaining W-9 information for revenue refunds
  
• Assisting with routine reconciliations and documentation of cash transactions
  
• Collaborating with Clinical Trial Finance Office on key operational processes
  
• Providing customer service to departments and sponsors regarding payments and disbursements
  
• Creating and updating process documentation for cash team operations
  
• Other duties as assigned

This position performs detailed work in support of a team environment, collaboration with other university offices, and high-quality customer service. The Cash Compliance Coordinator ensures that payments and cash activity are processed accurately, timely, and in compliance with federal, state, and sponsor requirements.

Note to applicants: VCU is transitioning to a new applicant tracking system beginning October 1, 2025. If you apply before that date, you may be asked to resubmit your application in the new system after the system is live. Clear instructions will be provided at that time. We appreciate your understanding during this transition and look forward to reviewing your application. 

Minimum Qualifications

• Bachelor’s degree in accounting, finance, business, or a related field; or an equivalent combination of education and experience
• Strong attention to detail and accuracy in handling financial transactions
• Positive, flexible attitude – Ability and desire to be trained in VCU’s Grants & Contracts Accounting model
  of work
• Basic knowledge of accounting principles and financial controls
• Excellent oral and written communication skills
• Ability to organize work and establish reasonable priorities
• Demonstrated reliability and strong attendance history
• Technical proficiency including Microsoft Office (Word, Excel, Outlook) and comfort with financial
  management/reporting systems
• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Experience in a university business office, sponsored programs, or financial services setting
• Familiarity with Banner Financial System or other enterprise financial management systems
• Previous experience with check processing, banking forms, or cash handling procedures