Billing Specialist at U.S. Legal Support

Electronic Billing Specialist

U.S. Legal Support is looking for a detail-oriented Electronic Billing Specialist to join our legal billing team. In this role, you will be responsible for preparing, reviewing, and submitting legal invoices through various e-billing platforms while ensuring accuracy, compliance with client billing guidelines, and timely submission. The ideal candidate will be highly organized, able to multitask, and have strong communication skills with a deep understanding of legal billing processes.

Essential Job Functions

• Prepare, process, and submit legal invoices through multiple e-billing platforms (e.g., Collaborati, CounselLink, Legal Tracker, Tymetrix, etc.).

• Review pre-bills and finalized bills to ensure compliance with client-specific billing guidelines.

• Resolve billing discrepancies and rejections with clients and e-billing vendors.

• Monitor e-billing portals for invoice statuses, appeals, and approvals.

• Maintain accurate billing records, documentation, and reporting.

• Collaborate with attorneys, legal assistants, and the finance team to ensure accurate and timely billing.

• Address client inquiries regarding billing and resolve issues professionally and promptly.

• Keep up to date with changes in e-billing systems and client requirements.

• Assist in month-end closing processes related to billing.

• Provide support for audits and special projects as needed.

Qualifications

• High school diploma required; additional education in accounting, finance, or a related field preferred.

• Prior experience in legal billing, preferably with electronic billing platforms.

• Strong knowledge of legal billing processes and client guidelines.

• Proficiency in Microsoft Office, particularly Excel and Outlook.

• Exceptional attention to detail and organizational skills.

• Ability to work independently and meet strict deadlines.

• Excellent written and verbal communication skills.

• Strong problem-solving skills and a proactive attitude.

Preferred Skills

• Familiarity with LEDES billing format.

• Ability to work with confidential information and maintain discretion.

Work Environment
This position operates in a professional office setting or remote work environment. The role routinely uses standard office equipment and requires the ability to work in a fast-paced, deadline-driven, collaborative team environment.