- Senior
- Office in Las Vegas
Wood Rodgers, a dynamic multi-disciplinary civil engineering and consulting firm, is seeking a Project Coordinator to assist project managers with administrative support and coordination for engineering and survey services. We’re looking for a proactive and organized individual with experience guiding complex engineering projects through entitlement, permitting, and construction. The ideal candidate will be an excellent communicator, highly detail-oriented, and capable of managing multiple fast-paced projects. Prior experience in a civil engineering or related consulting environment is strongly preferred.
A day in the life as a Wood Rodgers' Project Coordinator
- Support project managers in coordinating and tracking multiple complex engineering projects from entitlements through construction.
- Prepare, process, and document plan revisions from inception to approval in accordance with agency requirements and company procedures.
- Coordinate new improvement plan and final map submittals and updates to project schedules.
- Route plans and maps for utility signatures and attend final map submittal appointments as assigned.
- Record and file various documents, including final maps and land use application materials, ensuring compliance with agency requirements.
- Communicate with agencies, municipalities, and utilities to follow up on submittal receipts, approvals, and status updates.
- Upload, download, and maintain project documents in organized digital and physical filing systems.
- Prepare and distribute project correspondence, including receipts, letters, and schedules, to clients and team members.
- Act as a liaison between internal project teams, external agencies, and clients to ensure timely coordination and communication.
- Assist with administrative responsibilities, pickups/deliveries, and external meetings as necessary.
- Maintain and monitor permitting needs and project milestones for multiple multi-million-dollar projects.
- Utilize Microsoft Office Suite (Excel, Word, Outlook) at an advanced level; Microsoft Project experience is a plus.
This is a staffed, hourly, non-exempt position.
Qualifications & Skills
- 5+ years of experience in project coordination, management, or administration within an engineering, construction, or related firm.
- Civil engineering industry experience strongly preferred, with a proven track record managing projects from entitlements through construction.
- Associate’s or Bachelor’s degree in business management, construction management, or a related field.
- Strong organizational skills with the ability to manage multiple responsibilities, prioritize effectively, and adapt to shifting workloads.
- Excellent verbal and written communication skills, including professional business correspondence and telephone etiquette.
- Demonstrated ability to analyze, organize, and oversee documentation processes while maintaining accuracy and attention to detail under pressure.
- Proactive and forward-thinking, able to anticipate needs, respond to urgent situations, and build strong professional relationships.
- Flexible and resourceful, with the ability to shift seamlessly between tasks and responsibilities.
- Dependable and punctual, with a professional demeanor in all interactions.
A note on hourly pay ranges
The range does not reflect geographic variations and may fluctuate above or below the stated amount. Offers will be based on several factors, including experience, education, skills, licensure, certifications, training, and location. Base pay is just one part of the comprehensive compensation package offered by Wood Rodgers. If you feel you meet the requirements but may be outside of the pay range, please apply anyway and let’s talk through it.
How we elevate your game
Joining Wood Rodgers comes with perks to support you in your personal and professional journey.
- A Unique Culture: We’re an engineering firm that feels refreshingly different. As inventors who ask, “why not?”, our leadership empowers employees to grow, challenge conventions, and develop creative solutions. We host grand parties, offer surprise days off, and consistently reinvest in our employees rather than focusing solely on corporate profits. While these perks contribute to our vibrant culture, it's the remarkable people at the heart of it all - individuals who are passionate about learning, teaching, helping, and collaborating.
- Teamwork: Experience what it means to be part of the Wood Rodgers family. Be inspired by your leaders, supported and encouraged by your teammates to live a full and exciting life, and receive holistic support in your work and personal endeavors. Visit our website or follow us on social media @woodrodgersinc to get a glimpse of our dynamic community!
- Learning + Development: Engage in leadership development programs and goal setting to unlock new possibilities for your career and life. Grow within the company through mentorship and achieve your potential as a leader from the moment you’re hired.
