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Administrative Assistant - Substation and Renewables at Booth & Associates LLC

Booth & Associates LLC · Raleigh, United States Of America · Onsite

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Description

Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Raleigh office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment. 


What You’ll Do: 

In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.


  

Key Responsibilities: 

  • Provide comprehensive administrative support to local staff and Project Engineers 
  • Maintain document retention systems and organize physical/digital records 
  • Proactively identify areas where help is needed and offer solutions 
  • Manage calendars, meetings, and office schedules 
  • Organize meetings, track attendance, record meeting minutes and distribute to meeting attendees
  • Coordinate between multiple departments on budget and schedule related items
  • Prepare bid documents, proposals, contracts, internal reports, memos, and documentation 
  • Create, manage, and enter time codes, hours, and budgets
  • Entering of financial specifics into project accounting database
  • Assist with employee relations tasks/events as directed, supporting team morale and communication 
  • Assist with employee travel schedules and reservations
  • Help foster a positive and inclusive office environment 
  • Take initiative to solve problems, think outside the box, and improve workflows 

What We’re Looking For: 

  • 2+ years of administrative experience in a technical environment
  • Completion of a 4-year degree from an accredited college is preferred
  • Cheerful, dependable, professional disposition and strong interpersonal skills 
  • Willingness to learn and take on new challenges with a positive attitude 
  • Excellent organization and attention to detail 
  • Strong written and verbal communication skills
  • Attention to grammar and clarity in technical documents
  • Ability to think critically, solve problems, and adapt to changing needs 
  • Proactive mindset – seeks out work rather than waiting for direction 
  • Comfortable working independently and as part of a team 
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) 
  • Familiarity with document retention and office management practices 
  • Experience supporting professional teams (engineering or technical background a plus) 
  • Valid driver’s license and reliable transportation 
Apply Now

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