Administrative Assistant - Substation and Renewables en Booth & Associates LLC
Booth & Associates LLC · Raleigh, Estados Unidos De América · Onsite
- Professional
- Oficina en Raleigh
Description
Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Raleigh office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment.
What You’ll Do:
In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.
Key Responsibilities:
- Provide comprehensive administrative support to local staff and Project Engineers
- Maintain document retention systems and organize physical/digital records
- Proactively identify areas where help is needed and offer solutions
- Manage calendars, meetings, and office schedules
- Organize meetings, track attendance, record meeting minutes and distribute to meeting attendees
- Coordinate between multiple departments on budget and schedule related items
- Prepare bid documents, proposals, contracts, internal reports, memos, and documentation
- Create, manage, and enter time codes, hours, and budgets
- Entering of financial specifics into project accounting database
- Assist with employee relations tasks/events as directed, supporting team morale and communication
- Assist with employee travel schedules and reservations
- Help foster a positive and inclusive office environment
- Take initiative to solve problems, think outside the box, and improve workflows
What We’re Looking For:
- 2+ years of administrative experience in a technical environment
- Completion of a 4-year degree from an accredited college is preferred
- Cheerful, dependable, professional disposition and strong interpersonal skills
- Willingness to learn and take on new challenges with a positive attitude
- Excellent organization and attention to detail
- Strong written and verbal communication skills
- Attention to grammar and clarity in technical documents
- Ability to think critically, solve problems, and adapt to changing needs
- Proactive mindset – seeks out work rather than waiting for direction
- Comfortable working independently and as part of a team
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with document retention and office management practices
- Experience supporting professional teams (engineering or technical background a plus)
- Valid driver’s license and reliable transportation