Administrative Assistant at All Positions

Description

Position Overview:

The Administrative Assistant provides essential support to the company’s operations by performing a variety of administrative tasks. This position ensures smooth office operations, assists leadership and team members with scheduling, communication, record-keeping, and other duties as needed. The ideal candidate is organized, detail-oriented, and possesses strong communication skills to handle a fast-paced work environment.

Essential Duties and Responsibilities (include but are not limited to)

Administrative Support

• Perform general administrative duties such as answering phones, managing emails, and handling correspondence.
• Organize and maintain files, both physical and digital, ensuring easy access to critical information.
• Prepare, edit, and format documents, reports, and presentations as requested.
• Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.

Communication

• Serve as a point of contact for internal and external communication, relaying information accurately and professionally.
• Draft, review, and distribute memos, emails, and other written communications.
• Greet visitors, direct inquiries, and provide exceptional customer service.

Operations Support

• Assist in organizing meetings, including preparing agendas, distributing materials, and taking meeting minutes.
• Manage office supplies inventory, place orders, and ensure resources are readily available.
• Support leadership with special projects and tasks, meeting assigned deadlines.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, as needed.
• Track and manage information related to expenses, invoices, or reports, and assist with basic bookkeeping tasks as assigned.

Requirements

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• A minimum of 1-2 years of administrative or office support experience.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a team setting.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 20 pounds occasionally.
• Ability to bend, stoop, and reach as needed for filing office organization.
• Ability to unpack and stock parts as needed. Inventory parts
• Ability to climb stairs