Administrative Assistant presso All Positions
All Positions · New Orleans, Stati Uniti d'America · Onsite
- Junior
- Ufficio in New Orleans
Description
Position Overview:
The Administrative Assistant provides essential support to the company’s operations by performing a variety of administrative tasks. This position ensures smooth office operations, assists leadership and team members with scheduling, communication, record-keeping, and other duties as needed. The ideal candidate is organized, detail-oriented, and possesses strong communication skills to handle a fast-paced work environment.
Essential Duties and Responsibilities (include but are not limited to)
Administrative Support
- Perform general administrative duties such as answering phones, managing emails, and handling correspondence.
- Organize and maintain files, both physical and digital, ensuring easy access to critical information.
- Prepare, edit, and format documents, reports, and presentations as requested.
- Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.
Communication
- Serve as a point of contact for internal and external communication, relaying information accurately and professionally.
- Draft, review, and distribute memos, emails, and other written communications.
- Greet visitors, direct inquiries, and provide exceptional customer service.
Operations Support
- Assist in organizing meetings, including preparing agendas, distributing materials, and taking meeting minutes.
- Manage office supplies inventory, place orders, and ensure resources are readily available.
- Support leadership with special projects and tasks, meeting assigned deadlines.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, as needed.
- Track and manage information related to expenses, invoices, or reports, and assist with basic bookkeeping tasks as assigned.
Requirements
Qualifications
- High school diploma or equivalent required; Associate’s degree or higher preferred.
- A minimum of 1-2 years of administrative or office support experience.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a team setting.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 20 pounds occasionally.
- Ability to bend, stoop, and reach as needed for filing office organization.
- Ability to unpack and stock parts as needed. Inventory parts
- Ability to climb stairs