Office Administrator at The Western Sugar Cooperative

Title: Office Administrator – Part time

Location:  Denver, CO

Position Overview

The Office Administrator plays a central role in ensuring the efficiency and organization of the office environment. This position is responsible for managing day-to-day office operations, coordinating internal events, handling mail and administrative tasks, and serving as a key liaison across departments. A critical function of this role is to support the Legal department in processing and entering company contracts. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication and multitasking abilities.

Essential Functions

• Oversee day-to-day office operations, including supply management, equipment maintenance, mail handling, and vendor coordination
• Serve as the main point of contact for administrative support across departments
• Coordinate internal meetings, events, and team activities, including scheduling and lunch arrangements
• Assist in organizing and coordinating Board of Director and Shareholder Annual Meetings
• Assist with new employee onboarding tasks such as workspace setup, office access, and supply preparation for new hires
• Partner with the Purchasing & Legal departments to support contract creation and tracking the execution of contracts
• Assist in managing compliance with Certificate of Insurance requirements in the contracting process
• Assist Legal department with managing compliance with Records Retention Policy
• Supporting role in sugar association initiatives
• Maintain organized filing systems, phone lists, and accurate records with confidentiality
• Greet and assist visitors; manage phone, email, and voicemail communications professionally
• Support Marketing, social media and internal communications activities as needed
• Serve as a commissioned Notary Public for the organization, responsible for notarizing company and employee documents in accordance with state legal requirements.
• Identify and implement improvements to office processes and workflows
• Other duties as assigned

Skill & Experience Requirements

• High school diploma required
• Associate or bachelor’s degree preffered
• Superior customer service approach
• Excellent computer competence (Outlook, Microsoft Office, Word, and Excel)
• Exceptional organization skills
• Accuracy and attention to detail
• Excellent verbal and written skills
• Take initiative and set high personal standards of performance
• Friendly, results oriented, collaborative, and dedicated
• Good time management skills
• Strong problem-solving skills

Travel

Limited

It is the policy of The Western Sugar Cooperative not to discriminate against any employee or any applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation or national origin.  This policy shall include, but not be limited to, the following:  recruitment and employment, promotion, demotion, transfer, compensation, selection for training, layoff and termination.

Western Sugar Cooperative is a Drug Free workplace.