Program Manager II - CDHE Internal State Employee Only at State of Colorado
State of Colorado · Denver, United States Of America · Hybrid
- Professional
- Office in Denver
About the Department
Under general supervision, the Program Manager II coordinates, develops, and implements research, outreach, and technical assistance under the Department and Colorado Opportunity Scholarship Initiative (COSI) guidelines, policies, and mission, and the City University of New York’s (CUNY) Accelerate Study in Academic Program (ASAP).The Program Manager II manages multiple projects, supports general COSI programming, and leads the COSI ASAP program.
The funding for this position is tied toa grant received by Arnold Ventures. The grant funds are expected to continue through December 31, 2028. The position will support general COSI and COSI ASAP. Approximately 75% of work time will be spent on general COSI programming and 25% on ASAP programming.
Supervision Exercised
This position does not supervise any employees.
Scope of Responsibilities
This intermediate level position is responsible for independently performing specialized duties supporting the Department of Higher Education’s Colorado Opportunity Scholarship Initiative. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.?
Position Duties
ob Duties
The duties listed below reflect the different types of work that may be performed. The omission of any specific duty will not prevent the assignment of work that is appropriately related to this position.
Network Coordination
Act as liaison between COSI and grantees and their teams
Create and implement efficiencies across the program and assist with research of best practices in student services and scholarships, including college advising, services for first year and non-traditional students, and retention efforts
Provide specialized support for grantees and staff in the ASAP area of expertise, including developing resources and materials for the program
Build awareness and engage with communities, non-profits, counties, and institutions of higher education, of community partner programs and scholarship matching opportunities from the Colorado Opportunity Scholarship Initiative
Provide direct management and ongoing support to the grantees, including outreach, program design, implementation, evaluation, and professional development, as well as technical assistance
Manage multiple programs’ student success by ensuring that all grantees are providing proactive, comprehensive, and high-quality support to students
Support the team in coordinating and executing grantee symposiums, regional grantee meetings, site visits, webinars and online meetings, social media, website, and communications
Serve as a content expert in a specific area of expertise and cross-train the team in best practices
Implement strategies to positively impact key metrics, i.e., graduation rates, student engagement, enrollment, retention, and completion goals
Lead the collection and preparation of year-end reports and work alongside COSI leadership and the contracted evaluator to prepare annual evaluation reports for the program
Program Support
Coordinate with other Divisions of the Department to ensure stakeholders are aware of ASAP policy, legislative, and other updates
Think creatively and work collaboratively with COSI leadership to launch and drive new initiatives from inception to implementation
ASAP Program Support
Implement CUNY ASAP policy and programming, as well as develop department program policies and processes, to meet the Program’s mission, as well as develop the department strategy to support partners in meeting the program targets.
Provides general day-to-day oversight and ensures partners successfully deliver comprehensive support to students in alignment with CUNY ASAP and department policies.
Collaborate with Arnold Ventures to ensure strict adherence to all budgetary rules. Attend regular meetings and proactively complete all quarterly and annual reporting requirements to maintain full compliance and transparency.
Drive program success by developing and managing data collection and reporting processes, analyzing outcomes, and preparing monthly, quarterly, and annual reports to ensure progress toward student engagement and academic performance benchmarks.
Serve as the primary liaison for COSI, CUNY Central ASAP|ACE, and institutions, relaying key information from all required meetings and preparing reports to manage deadlines and ensure clear communication and support for program goals.
Lead the development of processes, technical assistance, and documents for the compliance, monitoring, and close-out of all ASAP grant programs
Research, develop, and present valuable training and information related to ASAP and program topics
Serve as the expert and guide in answering grant-related inquiries on allowable versus unallowable costs, etc., ensuring compliance
Develop and maintain manuals and guides to outline the programs
Collaborate with the Office of the State Controller, the department, institutions, CUNY, Arnold Ventures, and other internal and external departments supporting the program.
Minimum Qualifications
Education and Experience
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Bachelor’s degree from an accredited university or college in research, policy, education or related field
Substitution: Four (4) years of experience in a related field can replace the education requirement of a bachelor’s degree
Experience:
Three (3) to Five (5) years of experience in higher education or workforce, grant management or related field required
Three (3) to Five (5) years of experience in workforce development, reengagement, and pathways, and/or administering programming in one or more of the following areas:
postsecondary
adults and/or non-traditional students
program evaluation
workforce development
One (1) to three (3) years of experience supporting state and/or federal grants
Experience managing multiple organization grant portfolios
Licenses and Certifications:
Valid Colorado driver’s license and compliance with all requirements for driving a state vehicle are required throughout the term of employment
Preferred Qualifications
Education:
Master’s degree from an accredited university or college in research, policy, education or related field
Knowledge of:
Standard office practices, procedures, software and equipment, including the use of personal computers, telephones, Zoom, and Microsoft Office (Excel, Word, Power Point, Outlook, and Teams)
State statutes, rules and regulations, policies, procedures, and guidelines
CUNY ASAP program rules and regulation, policies, compliance, and monitoring
Data management
Ability to:
Work effectively in both independent and team situations
Communicate effectively, both written and verbally
Apply time management skills to prioritize work
Employ attention to technical detail and accuracy
Take the initiative to solve problems in an innovative manner
Analyze data and create presentations for various audiences
Other Qualifications
Physical and Mental Standards (Hybrid Setting)
The physical and mental standards described here are representative of those that must typically be met by employees to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequently sit/stand at a desk for extended periods of time
Frequently move from one area/building to another and sit/stand during the course of a day/week/month for meetings
Occasionally may push or pull an object
Frequently use finger dexterity and operate a keyboard
Additional benefits
