Student Associate bei University of Texas at Austin

Job Posting Title:

Student Associate

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Hiring Department:

Facilities Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

4

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 31, 2025

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Location:

AUSTIN, TX

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Job Details:

General Notes

A highly responsive and knowledgeable crew providing outstanding service for Facilities Services and to the university community.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

Security sensitive; Criminal background check conducted on selected applicant. Hiring decision is contingent on applicant clearing check. This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code §51.215. Applications will be reviewed online by the hiring department. Potential for up to 4 hours per week, some weeks may have no assignments. Work hours will vary and are not guaranteed; assignments are provided as translation needs arise. This role is project-based and scheduled on an as-needed basis, depending on workload and availability. This is a flexible role and all assignments can be completed remotely.

Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

Purpose

This Student Associate role will provide critical Portuguese language support to the Director’s Office within Facilities Services. The position focuses on ad-hoc translation services across a variety of formats and communication channels. Responsibilities include:

• Translating written documents, including internal reports, memos, and project materials.
• Translating PowerPoint presentation slides to support multilingual audiences.
• Creating subtitles for video content used in training, orientation, or project communications.
• Optional voiceover work for video narration, presentations, or instructional materials.

The ideal candidate will demonstrate strong Portuguese language proficiency, attention to detail, and the ability to adapt translations to suit different cultural and professional contexts. This role offers exposure to cross-functional projects and contributes directly to enhancing accessibility in Facilities Services communications.

Responsibilities

• Translate written materials such as internal documents, memos, and project communications from English to Portuguese, ensuring clarity and cultural accuracy.
• Support presentation development by translating PowerPoint slides for department meetings, training sessions, and leadership briefings.
• Collaborate with Facilities Services staff to ensure translated materials meet project goals and are accessible to multilingual audiences.
• Perform other project work and tasks as assigned.

Potential Learning Outcomes

This role offers a one-of-a-kind experience for a student to delve into the inner workings of a team that plays a crucial role in supporting a large department. The student will gain valuable insights into competencies such as:

• Real-World Translation Practice: Gain hands-on experience translating a variety of materials—documents, presentations, videos—enhancing both technical and contextual language skills in a professional setting.
• Cross-Departmental Collaboration: Work directly with the Director’s Office and other teams, learning how language services support operations, communications, and project success across Facilities Services.
• Multimedia Localization Skills: Develop skills in subtitling and voiceover work for video content, learning how to adapt language for different formats and audiences.
• Project-Based Learning: Participate in live projects with deadlines and deliverables, building time management, attention to detail, and adaptability in a dynamic work environment.
• Contribution to Inclusive Communication: Play a meaningful role in making organizational content accessible to diverse language speakers, reinforcing the importance of equity and inclusion in workplace communications.

Required Qualifications

Interest in language services, communications, or multicultural engagement. Strong written and verbal communication skills in English and Portuguese. Attention to detail and accuracy in translating technical and professional content. Proficient with Microsoft Office Suite, especially Word. Responsible and dependable, with the ability to manage translation tasks independently.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Proficient with PowerPoint. Experience with Canva or other design tools for creating or editing translated visual content. Basic knowledge of accessibility standards for multilingual and multimedia content.

Salary Range

$18 per hour

Working Conditions

For Remote Workers:

• Work will be performed remotely through remote connections.
• Department-issued laptop and peripherals are available for this role.
• This position requires you to maintain internet service and a mobile phone with voice and data plans to be used as required for work.

Environmental Demands:

• May work around standard office conditions

Physical Tasks:

• Repetitive use of a keyboard at a workstation

Additional Working Conditions:

• Visa sponsorship NOT available. Please do not apply if you require Visa sponsorship.

Work Shift

• Potential for up to 4 hours per week, some weeks may have no assignments.
• Work hours will vary and are not guaranteed; assignments are provided as translation needs arise.
• This role is project-based and scheduled on an as-needed basis, depending on workload and availability.
• This is a flexible role and all assignments can be completed remotely.

Required Materials

• Resume/CV
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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