Administrative Assistant- Healing Center bei Shakopee Mdewakanton Sioux Community

Come grow your career with the Shakopee Mdewakanton Sioux Community! In this role, the individual will primarily work at the SMSC Healing Center proving high-level administrative and front desk support to ensure the efficient daily operation of the Healing Center. Serving as the first point of contact for guests, clients, and staff, the Administrative Assistant performs reception duties, manages office communications, coordinates scheduling, maintains organized records, and assists with various administrative tasks across departments. Enjoy weekly pay, on-site clinics, and health benefits.

Job Overview: The Administrative Assistant provides high-level administrative and front desk support to ensure the efficient daily operation of the Healing Center. Serving as the first point of contact for guests, clients, and staff, the Administrative Assistant performs reception duties, manages office communications, coordinates scheduling, maintains organized records, and assists with various administrative tasks across departments. This role plays a key part in creating a welcoming and professional environment that reflects the Healing Center’s commitment to culturally responsive care for Native American individuals, especially members of the four Dakota tribes. The ideal candidate will be organized, adaptable, friendly, and able to maintain confidentiality and professionalism in a fast-paced, healing-focused setting. 

Create Your Path: The Work You'll Do:

• Greet all visitors and clients in a respectful, culturally sensitive, and professional manner. 
• Manage the front desk, including answering and directing phone calls, monitoring lobby activity, and responding to general inquiries.
• Receive, sort, and distribute incoming mail, packages, and deliveries. 
• Maintain the cleanliness and organization of the reception and waiting areas. 
• Coordinate and maintain schedules, meetings, and calendars for leadership and departments. 
• Prepare reports, memos, letters, presentations, and other documents as requested. 
• Maintain organized filing systems for personnel, billing, clinical, and operational documents, both electronically and in hard copy. 
• Track supply inventory and order office and program materials as needed. 
• Support HR, billing, compliance, and accreditation activities through data entry and records coordination. 
• Assist with onboarding of new staff, including preparing materials and coordinating orientation schedules. 
• Coordinate travel arrangements, conference registrations, and logistics for staff as needed. 
• Assist in organizing internal events, community meetings, and program activities. 
• Maintain strict confidentiality of all protected health information and sensitive organizational materials. 
• Perform other duties as assigned to support the overall mission and operations of the Healing Center. 

Job Requirements:

• High school diploma or equivalent required, associate degree or higher in business, administrative support, or related field preferred. 
• Minimum of two (2) years of administrative and/or front desk experience, preferably in a healthcare, behavioral health, or nonprofit setting. 
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with electronic records systems. 
• Excellent communication, customer service, and interpersonal skills. 
• Friendly, professional presence with the ability to create a welcoming environment for all clients and visitors. 
• Ability to handle sensitive information with the highest degree of integrity and confidentiality. 
• Knowledge of and respect for Dakota culture and values, or a willingness to learn. 
• Ability to prioritize, multitask, and work both independently and as part of a team. 
• Must pass a background check, driving history check, and maintain compliance with all facility and tribal policies. 

*If not CPR certified upon hire, must obtain certification within 90 days of employment.

Outstanding Benefits & Awesome Perks: Enjoy competitive weekly pay, outstanding benefits and advancement opportunities. Generous benefits include medical, dental, life and disability insurance, onsite medical clinics and pharmacy, 401(k) retirement plan, paid time off, wellness programs and more. Plus, take advantage of perks like discounts on childcare, fuel, bus passes and fitness membership, tuition reimbursement.

Who We Are: The Shakopee Mdewakanton Sioux Community contributes both time and financial resources across the region, state, and country. The SMSC has donated more than $400 million to organizations and causes, provided $500 million in economic development loans to other tribes, and contributed millions more to support regional governments and infrastructure. The SMSC's Native Green initiative annually diverts hundreds of tons of waste from landfills, has implemented compostable containers throughout our properties, and restored hundreds of acres of prairie land. Team members are eligible to participate in SMSC Gives, a community outreach initiative that organizes various opportunities in the local community. To empower its team members to take part in the Dakota tradition of giving, the SMSC provides paid hours to team members to volunteer at events. Learn more at shakopeedakota.org