Event Coordinator bei Catholic Charities of Southern Nevada

About Catholic Charities of Southern Nevada

Since 1941, the mission of Catholic Charities of Southern Nevada has been to serve those in need — the most vulnerable — regardless of race, religion or creed. This leading community resource offers help and hope with dignity as it strives to meet the diverse needs of men, women and children in Southern Nevada. Through the generosity of foundations, grants, organizations and individual donors, Catholic Charities operates 16 programs providing support to more than 4,500 people daily and encompassing four core areas: Family Services, Food Services, Immigration and Refugee Services and Homeless and Housing Services.  Catholic Charities also operates the largest Meals on Wheels program and Emergency Shelter Services in Southern Nevada. For additional information, please visit CatholicCharities.com.

Position Summary

The Event Coordinator works closely with the Development team leadership to plan and execute agency fundraising and community engagement events. The Event Coordinator is responsible for organizing, implementing, and overseeing all event logistics, including creating event timelines, facilitating event planning with relevant team members, communicating with internal and external stakeholders, and overseeing all event coordination, including but not limited to annual Heart of Hope Award Luncheon, the Vegas New Home Raffle, Board Events, and potential new fundraising events. The Event Coordinator also has partial involvement in assisting with Special Community Meals throughout the year and the annual Christmas Toy Giveaway, working with the Volunteer & Outreach and the Media & Community Relations teams.

Essential Responsibilities

• Responsible for the execution and management of agency’s events including, but not limited to, day-to-day planning and timelines, coordinating invitations and mailings, drafting sponsorship materials, securing contracts and vendors, maintaining guest lists and records, and day-of event execution and post-event follow up.
• Oversee project management of the agency’s annual fundraising luncheon and home raffle events, communicating regularly and prompting timeline activities for both internal and external stakeholders from planning to execution and evaluation.
• Work closely with the Fund Development Manager and Database Administrator to create guest lists, ensuring key donors and stakeholders are invited through the appropriate fund developer.
• Maintain accurate and updated guest RSVPs and sponsorship lists, coordinating with the Database Administrator to record event participation and engagement metrics.
• Ensure timely and professional follow-ups with guests, sponsors, vendors, and CCSN team members, including thank-you letters and post-event evaluations.
• Coordinate with the Media & Community Relations Director to identify event promotional needs and prepare details and requests for invitations, email campaigns, digital content, and event collateral, as applicable.
• Work closely with Fund Development Manager, Director of Development, and Vice President of Development on potential new events as well as strategy and overall goals for current events.
• Ensure event messaging aligns with organization’s brand, mission, and strategy.
• Prepare event-related content and submit tickets to update agency website and marketing platforms.
• Assist in securing sponsorships and in-kind or venue donations for event purposes.
• Participate in event fundraising activities, as applicable (e.g., raffles, paddle raises).
• Track and report event expenses and revenue to budget goals for presentation to agency leadership.
• Maintain accurate records of planning documents, vendor agreements, guest lists, and donor interactions.
• Analyze event report data as well as team member feedback to compile and recommend improvements.
• Promote a positive, effective team culture.
• Protect all confidential information, company property and electronic data. Comply with safety rules.
• Other related duties as directed.

Knowledge, Skills and Abilities

• 3+ years of event experience, with nonprofit fundraising experience.

• Ability to establish and maintain effective working relationships with agency staff, board members, donors, volunteers, vendors, community groups and other related agencies.

• Self-motivator, creative problem-solver and critical thinker.
• High attention to detail.
• Collaborative and team oriented.
• Excellent written communication skills, including spelling and grammar.
• Outstanding verbal communications skills, including public speaking.
• Strong organizational skills: ability to prioritize, manage multiple projects, meet all deadlines and remain flexible.
• Proficient in computers and Microsoft Office, including Word, Excel, and PowerPoint.
• Experience with donor database, Raiser’s Edge preferred.
• Ability to interact and build positive relationships across the Agency, with external partners and vendors, and a wide range of donors, volunteers and community members. 

Qualifications

• Bachelor’s degree from an accredited college or university preferred.
• Minimum of 3 years of work experience in event coordinator, with non-profit and/or fundraising experience preferred.
• Flexible schedule to work after hours and weekends, as necessary.

Physical Requirements

• Primarily works in office environment, and will also work throughout the agency and off site.
• Ability to operate and use office equipment.
• Ability to continuously sit and stand. Ability to walk frequently and climb stairs as needed.
• May occasionally lift up to 25 pounds.

This position pays $26.45.00 per hour.

Catholic Charities of Southern Nevada offers an excellent benefits package, including insurance benefits, paid time off, and retirement plan.

CCSN is a drug free and equal opportunity employer. All employees must successfully complete a drug test and background check prior to employment.