UNIV - Program Coordinator I - Surgery: Global Surgery bei Medical University of South Carolina

Job Description Summary

The Global Surgery Program Coordinator is responsible for complex logistics, supporting research initiatives, managing communications, and securing funding to advance the program's mission of improving surgical care in our state and worldwide. This position serves as the central coordinator for all aspects of a comprehensive MUSC Global Surgery Program and reports directly to the Global Surgery Director.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001070 COM SURG GEN Elective CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Pay Range:

$39,764.00 - $56,670.00 - $73,576.00 (min - mid - max)

Job Responsibilities:

• 30% - Programmatic Operations & Administrative Coordination
  - Organize and maintain shared drives with systematic file organization and access controls.
  - Coordinate Global Surgery Council meetings, including scheduling, agenda preparation, and venue arrangements.
  - Organize and maintain the Global Surgery Director's calendar, ensuring optimal scheduling of meetings, conferences, and program activities.
  - Manage faculty resource allocation and scheduling for program activities.
  - Document and distribute comprehensive meeting minutes to all stakeholders.
  - Track key program objectives, milestones, and deliverables to ensure timely completion.
  - Develop and maintain program databases and tracking systems.

• 20% - Travel Coordination
  - Partner with various clinical departments, the Office of Graduate Medical Education (GME), College of Medicine (COM), and the Center for Global Health (CGH) to coordinate travel arrangements for global surgery experiences including conferences and rotations.
  - Ensure compliance with institutional policies and international travel requirements.
  - Assist with visa applications, immunization records, and travel documentation.
  - Coordinate housing, transportation, and logistical arrangements as needed.
  - Maintain safety protocols and emergency contact procedures
  - Coordinate pre-departure orientations and post-mission debriefings

• 20% - Research Project & Grant Coordination
  - Maintain comprehensive tracking of all research projects, including project leads, timelines, and progress status.
  - Coordinate research meetings and ensure projects remain on schedule.
  - Facilitate collaboration between research teams and international partners.
  - Assist with IRB submissions and regulatory compliance for international research. Monitor and track research grants, including deadlines, reporting requirements, and budget management.
  - Assist principal investigators with grant writing, including literature reviews, budget preparation, and submission processes.

• 15% - Communication Management
  - Internal Communications
  - Oversee the timely creation and distribution of student-led newsletters, ensuring quality and consistency.
  - Coordinate with student editors to maintain publication schedules.
  - Manage internal communication channels and ensure information dissemination.
  - External Communications and Digital Presence
  - Working with the Office of Communications and Marketing and the College of Medicine Dean’s office, develop and implement social media content strategies across multiple platforms (Instagram, LinkedIn, Twitter, Facebook).
  - Ensure alignment with institutional guidelines, MUSC branding, and program objectives.
  - Regularly update program website with current information, news, and resources.
  - Manage digital asset libraries and maintain brand consistency.
  - Monitor online presence and engagement metrics.

• 10% - Grant/Funding Development
  - Coordinate with institutional development offices for grant opportunities; identify funding opportunities from industry partners, foundations, and governmental organizations.
  - Collaborate on the development of compelling grant/funding proposals for programmatic support.
  - Track funding opportunities and application deadlines.
  - Working with the Office of Institutional Advancement and Program leadership, assist with donor stewardship and recognition activities as appropriate.

• 5% - Other duties as assigned

Preferred Education and Experience:

• Technical Skills:
  - Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  - Experience with project management software and database management
  - Knowledge of grant writing and fundraising processes
  - Familiarity with social media management and website content management systems
  - Experience with travel coordination and logistics planning

• Core Competencies:
  - Exceptional organizational and time management skills with ability to prioritize multiple competing demands
  - Strong written and verbal communication skills
  - Demonstrated ability to work independently and as part of a collaborative team
  - Awareness of global health challenges
  - Attention to detail and accuracy in documentation and reporting
  - Ability to maintain confidentiality and handle sensitive information
  - Problem-solving skills and adaptability in dynamic environments

• Preferred Qualifications:
  - Master's degree in healthcare administration, international development, or related field preferred
  - Experience in medical education or graduate medical education
  - Knowledge of international travel regulations and visa processes
  - Grant writing experience with successful funding track record
  - Multilingual capabilities
  - Experience with research coordination and IRB processes
  - Background in global health

• Workplace Environment:
  - Full-time position with occasional evening and weekend work required
  - Some domestic and international travel may be required
  - Fast-paced environment with multiple deadlines and stakeholders
  - Collaborative work environment with faculty, residents, students, and external partners

Additional Job Description

Minimum Requirements: A bachelor's degree and one year relevant program experience.

Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

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