Office Manager bei Clearwater Analytics

The Office Manager will be responsible for ensuring the efficient functioning of the office, providing administrative support to team members, and managing reception duties. This role requires a highly organised individual with strong communication skills and the ability to multitask in a fast-paced environment.
 

KEY ROLES & RESPONSIBILITIES

Reception Management:

• Greet visitors and clients warmly and professionally at the reception desk.
• Manage employees and visitors badge access including onboarding, temporary replacement, and termination
• Manage incoming calls and inquiries, directing them to the appropriate personnel.
• Maintain a tidy and welcoming reception area, ensuring all informational materials are up to date.

Administrative Support:

• Prepare and distribute internal communications and reports as needed.

Office Operations:

• Oversee day-to-day office operations, ensuring a safe, organised, and efficient working environment.
• Manage office supplies inventory, placing orders and maintaining relationships with vendors.
• Implement and maintain office policies and procedures to optimise workflow and productivity.

Financial Management:

• Assist with budget tracking and expense reporting, ensuring all financial transactions are recorded accurately.
• Collaborate with the finance team on invoices, payments, and other financial processes, as necessary.

Team Collaboration:

• Act as a point of contact for all office-related inquiries, fostering a supportive and collaborative atmosphere among staff.
• Coordinate office events, meetings, and team-building activities.
• Support various teams with project coordination and administrative tasks as needed.

Facility Management:

• Monitor and manage the maintenance of office facilities and equipment, coordinating repairs and services as needed.
• Keep track of monthly power consumption for ESG reporting
• Ensure compliance with health and safety regulations and maintain an organised workplace.

ADDITIONAL RESPONSIBILITIES:

• Participate in special projects and initiatives to improve office efficiency and employee satisfaction.
• Stay updated on trends and best practices in office management and administration.

QUALIFICATIONS:

• Proven experience as an Office Manager, Receptionist, or similar administrative role.
• Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Excellent communication and interpersonal skills, with a welcoming demeanour.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Knowledge of office equipment and maintenance procedures.
• Able to be office based (La Defense) 5 days per week.
• Fluency in both English and French is required.