Maintenance School Administrative Assistant bei Hillsboro Aero Academy

Job Description

We’re looking for a detail-oriented and customer-focused Administrative Assistant to support our Maintenance School operations. This role plays a key part in ensuring a positive student experience — assisting with admissions, coordinating student services, and providing administrative support to the maintenance training program. The ideal candidate is organized, efficient, and enjoys working in a dynamic educational environment. This position is fully onsite.

 Job Duties

• Serve as the first point of contact for maintenance school inquiries and prospective student communications.
• Support the admissions process — assist with application tracking, document collection, and onboarding of new students.
• Maintain accurate student records and ensure compliance with school and regulatory requirements.
• Assist with scheduling classes, exams, and events for the maintenance program.
• Provide administrative support to instructors and the Director of Training.
• Prepare and distribute reports, correspondence, and other materials as needed.
• Coordinate student services such as ID badges, uniforms, and orientation logistics.
• Help monitor attendance, grades, and academic progress tracking systems.
• Support general office operations including ordering supplies, filing, and answering calls or emails.

 Required Skills & Experience

• Minimum of 2 years of administrative experience, preferably in an academic or training environment.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general database systems.
• Customer service mindset and ability to interact professionally with students, staff, and external partners.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Skills & Experience

• Experience in student admissions or registrar support.
• Familiarity with FAA Part 147 or aviation maintenance training programs.
• Experience using student information systems (SIS) or CRM tools.

 Benefits Offered:

• Affordable health care benefits
• Company 401(k) with match 
• PTO (20 days in first 2 years, 25 days after 2 years, 30 days after 5 years)
• Company-paid life insurance and AD&D
• 2-week Sabbatical after 5 years
• Discounted flight training
• Employee recognition program

Hillsboro Aero Academy is an Equal Opportunity Employer