Billing & Accounting Operations Associate bei BL COMPANIES INC

Description

Qualifications

Billing & Accounting Operations Associate

BL Companies is growing and looking for a Billing & Accounting Operations Associate to join our Finance team.

In this role, this individual will be responsible for project billing and financial records, ensuring accurate invoices, payments, and compliance with contracts and audits.

To succeed in this role, you will need the ability to work in a fast paced, deadline-driven environment, with strong attention to detail, excellent time management skills, and the ability to manage multiple projects simultaneously.

Responsibilities:

• Establish and maintain project and billing information in computer systems in accordance with signed contracts.
• Prepare client invoices, expense summaries, payment forms, and required documentation.
• Analyze and report on various project management reports for profitability and contract budget summaries, to review with Project Managers and senior management.
• Process vendor and subconsultant invoices in the accounts payable system, maintaining the supporting documentation required for setup and payment.
• Process employee expense reimbursement submissions, ensuring adherence to corporate policies and proper supporting documentation.
• Manage reporting requirements for certificates of insurance for BL Companies and our subcontractors.
• Assist with various year-end audits, including year-end reviews, state DOT project audits, insurance audits, and other special projects.

Required Experience:

• Associate’s degree or higher, with an emphasis in accounting or business, or equivalent work experience.
• Prior client billing and invoicing experience in the architecture, engineering, or construction industry is a plus.
• Knowledge of general accounting concepts.
• 3–5 years of accounting operations experience preferred.
• Strong team player who is flexible, goal-oriented, motivated, and eager to learn.
• Ability to effectively present financial and billing information and respond to questions from managers, staff, and client contacts.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to effectively communicate with employees at all levels and client financial staff.
• Ability to manage multiple assignments under tight monthly financial deadlines.
• Experience with or knowledge of the Department of Transportation, particularly Connecticut, and/or municipal invoicing preferred.

BL Companies is 100% employee-owned, giving us a competitive edge and a unique distinction from most other firms. We offer a comprehensive benefits package, including six paid holidays plus the week from Christmas to New Year’s, generous PTO, medical, dental, and vision insurance, disability and life insurance, 401(k) matching, and our Employee Stock Ownership Plan. We are an ENR Top 500 firm providing engineering, architecture, land surveying, and environmental consulting services to the public and private sectors. BL Companies has 18 offices and continues to expand.

Our employee-owners thrive in hybrid work environments, and we are now offering opportunities to continue in this setting.