Administrative Aide bei Prince George's County Government, MD

About the Department

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Health Department is currently seeking qualified applicants to fill an Administrative Aide, (Administrative Aide II) grade G15 position, in the Reentry Division.

About the Position

This is a full performance level secretarial/administrative type work providing key support to the Adult Reentry and Offender Reentry programs and other staff at the Bridge Center. Under general supervision, incumbent performs varied and responsible secretarial and administrative work, some of a technical nature and difficulty. Incumbents typically determine appropriate steps to independently complete assignments according to established procedures and protocols, referring to the supervisor or lead staff when necessary. Incumbent performs routine office duties and provides assistance to staff as needed. Work requires a broad knowledge of County government functions, programs, and resources. Work performance is evaluated in terms of accuracy and timely completion of projects and assignments, and ability to communicate appropriately and interact effectively with staff, community-based partners/providers, and consumers.

About the Agency

The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public’s health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion. The department is composed of four divisions: Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer. The mandate of the department has been, and will remain, broad. This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities.

Position Duties

• Proofreads and edits material for content, procedural and grammatical accuracy. 
• Independently composes routine to moderately complex letters, memos, reports, etc., requiring understanding of issues and concerns. 
• Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general, special or technical subjects. 
• Types a variety of memos, letters, and reports from rough draft or general verbal instructions; types complex legislation, legal documents, and/or statistical charts and forms requiring original formatting and presentation, utilizing typewriter/data point and/or other automated office equipment.
• Searches files and a variety of other source material as necessary to compile information for meetings, specific projects or research activities, including certain statistical reports. 
• Gathers fiscal, budgetary and personnel data and prepares operational/activity reports from same. 
• Maintains office accounts, including periodic reports of expenditures; arranges for travel and accommodations, submits forms relating to travel, and performs purchasing function. 
• Acts as intermediary for supervisor, maintains frequent contact with public and private executives, and other governmental officials. 
• Arranges for meetings or conferences, including space, coordinating time and persons attending and assembles conference background material.
• Attends meetings to take notes or represent supervisor to receive/provide routine information. 
• Maintains appointment calendar for supervisor and reminds the supervisor of appointments or other matters that should be called to his/her attention. 
• Establishes and maintains complex filing systems; and maintains an adequate supply of office materials and supplies. 
• Interviews visitors; answers questions relating to office or department operations; screens visitors, telephone calls and incoming mail; determines which requires the direct attention of the supervisor and which should be referred to other staff members. 
• Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work
  

Minimum Qualifications

Minimum Qualifications

• Must have satisfactorily completed probationary period as Administrative Adie I; or high school diploma or G.E.D. certificate which included business courses.
• One (1) year of secretarial training above the high school level and one (1) year of secretarial or technical clerical experience which involved working with the public.  Applicants must be proficient in typing and shorthand where required.

Any equivalent combination of relevant training, education and experience may also be considered. 

• Associate Degree or some college coursework in business administration, criminal justice, sociology, or a related field. 
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Publisher, etc.). 
• Experience working in a high-volume environment. 
• Ability to schedule client transportation Experience overseeing transitional housing requests.
• Ability to document client encounters in an electronic database.
• Ability to assist Adult Reentry and Offender Reentry program staff in entering screening and assessment responses into electronic database. 
• Ability to operate standard office equipment.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Other Qualifications

Job Location: Bridge Center at Adam’s House, 5001 Silver Hill Road, Suite 300, Suitland, MD 20746

Conditions of Employment:  Upon selection, the candidate must:

• Meet all training and performance standards and demonstrate proficiency as required by the agency. 
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.