Executive Assistant, Footwear bei Arc'teryx

Your Opportunity at ARC’TERYX: As an Executive Assistant, you’re a master in the art of organization, with a particular knack for scheduling, time and travel management. In this role, you support our VP of Footwear Product and our VP of Global Footwear Marketplace, ensuring they and their teams are set up for success through your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.  This role is based out of our Portland office and is expected to be performed on-site.  Meet Your Future Team: You will be working directly with the VP of Footwear Product and VP of Global Footwear Marketplace, along with the broader Footwear Business Unit based out of our Portland, Oregon office. You will also partner with a team of high-performing Executive Assistants in providing exceptional support to our Executive team across the business.   



If you were an Executive Assistant now, here are some of the core activities you would be doing:

Providing exceptional administrative support with scheduling, calendar, deliverable and expense management  

Organizing international and domestic travel arrangements 

Partnering cross-functionally and with other Executive Assistants to arrange wide scale events, team activities and  

Overseeing vendor and invoice management and payments 

Developing agendas, meeting minutes, and presentation materials  

Drafting email correspondence on behalf of your leader and maintaining an organized inbox  

Partnering cross-functionally to proactively plan and schedule future events deliverables and on behalf of your leaders  

Ensuring clear communication and alignment across multiple teams and office locations 

Providing general administrative support to the broader team Footwear team at our Portland office as required 

Here are some of the things you could be working on in the future:

Working towards your own professional development goals based on your areas of interest in the business   

Working cross functionally and collaborating to ensure both physical and digital meetings run smoothly 

Spearheading the Live It culture by setting up activities and outings for the community 

Are you our next Executive Assistant?

You have 3 + years of Executive Assistant experience and you are looking to grow your career as an EA 

You’re a whiz with the Microsoft Office suite and have excellent business acumen 

You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities 

You have strong emotional intelligence, discretion, and the ability to maintain confidentiality   

You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you 

You’re not afraid of meeting new people, building relationships and creating partnerships across the organization 

You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling 

You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business 

You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right 

You remain highly flexible and adaptable when faced with ambiguity 

You effectively balance autonomy and collaboration 

You inspire breakthrough thinking and continuous improvement 

Your passion for your work is paralleled by your passion for getting outside and living it 

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