4.27B Facilities Secretary (2479) bei Rochester Community Schools

TITLE:          FACILITIES SECRETARY

Location: Facilities Operations Center (FOC)

12 Month Schedule

Full-Time - 8 hours/day

Monday-Friday

2025-2026 Salary $17.16/hr. per RSPA Master Agreement for Classification II

QUALIFICATIONS:            

1. High School Diploma with excellent command of the English language.
2. General office experience preferred
3. Strong computer skills and aptitude to learn software programs used in this position.
4. Experience in administration of a database work-order management system preferred.
5. Ability to interact positively with school/community.
6. Ability to handle a multitude of responsibilities with minimal supervision.
7. Regular, reliable and punctual attendance required.
8. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO:  Manager of Facilities Operations

JOB GOAL:  To assist with the efficient operation of an automated work order system for the Maintenance and Grounds Department.

PERFORMANCE RESPONSIBILITIES:  The performance responsibilities listed below represent an overview of the responsibilities for this position.

1. Serves as secretary for the Maintenance and Grounds Department and provides clerical support, as directed by Manager.
2. Greets visitors and answers phones promptly and courteously.
3. Manages district wide Facilities work order system including work order processing, cost alignment and distributing reports as needed.
4. Facilitates training for maintenance, grounds, and administrative staff, as directed.
5. Maintains DOT physicals.
6. Assists in maintaining employee files for proper licenses and certifications.
7. Maintains uniform for maintenance and grounds employees.
8. Coordinates emergency services, district move events, supply orders and vehicle purchase as needed.
9. Assists Safety Consultant with AED supplies.
10. Assists manager with payroll processing, including reviewing data in RedRover Absence Management and Time and Attendance Systems.
11. Assists in maintaining purchase card reconciliation.
12. Assists the Facilities Department as requested and performs other duties as assigned.
13. Accepts, sorts and distributes packages and mail to the appropriate recipients or departments.

TERMS OF EMPLOYMENT:

1. 12 Month Position
2. 8 hours per day
3. Salary and benefits as per RSPA Master Agreement for Classification II Clerical Positions.

WORKING CONDITIONS:

1. An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.
2. Data entry and record search is a large part of the duties of this position and repetitive hand motion will be required.

REQUIRED POSITION TESTS: 

Microsoft Office Current District Version: Intermediate Word and Excel, and PowerPoint; and Office Basic Outlook; OPAC Clerical Skills Assessments in: Bank Deposits/Petty Cash; Customer Service Phone Skills; Numeric/Alpha/Record Locator Tests, Sentence Clarity, and Spelling. Encounter Software: Interpersonal/Teamwork Assessment

Adopted: 9/14/18

Revised: 9/19/18, 10/20/23 , 9/29/25

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics.

Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd., Rochester, MI 48307. Title II and Section 504 – Students: Pasquale Cusumano, Assistant Superintendent of Secondary and Adult Education, (248) 726-3131; Equal Employment Opportunity/Section 504 for non-students: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118; Title IX Coordinator: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118.