Administrative Assistant/Office Manager bei Brixmor Property Group

The Administrative Assistant / Office Manager plays a critical role in supporting the EVP, President West, and managing the daily operations of the Carlsbad office. This position requires a proactive, detail-oriented professional with strong administrative, organizational, and interpersonal skills. The role also includes legal administrative support responsibilities, requiring discretion, accuracy, and the ability to manage multiple priorities.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to the EVP, including calendar management, travel arrangements, and meeting coordination.
• Prepare meeting materials such as PowerPoint presentations, informational binders, and reports.
• Handle confidential information with discretion.
• Answer and screen calls, sort and prioritize mail, and manage correspondence.
• Assist with special projects, both recurring and ad hoc.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Coordinate meetings, both internal and external, including food and audio/visual equipment.
• Greet external guests and assist in general administrative duties.

Office Management

• Oversee day-to-day operations of the Carlsbad office, ensuring a professional and efficient work environment.
• Manage office supply inventory and ordering.
• Coordinate with IT and building management for equipment and facility needs.
• Maintain general and confidential files.
• Ensure strong office morale and team collaboration.
• Manage receptionist coverage and general front desk duties.
• Efficiently manage the G&A budget and code office invoices for approval and payment.

HR & Onboarding Support

• Act as HR liaison for onboarding new employees.
• Ensure new hires have the necessary equipment and support.
• Be available to address questions, concerns, and troubleshoot issues.

Legal Administrative Support

• Process legal documents including leases, amendments, and license agreements.
• Maintain departmental databases and update reports regularly.
• Conduct legal research as needed.
• Liaise with tenants, attorneys, and internal departments to resolve issues.
• Perform Notary Public duties (preferred but not required).

Qualifications

• BA/BS undergraduate degree preferred.
• Minimum 3–5 years of executive-level administrative support experience.
• 2+ years of legal administrative support experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and meet deadlines.
• Professional demeanor and ability to interact with all levels of the organization.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

The base salary range for this position has been established as $60,000-$65,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

EOE (Brixmor is an Equal Opportunity Employer)

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