Administrative Assistant bei ND Paper

ND Sheets, a cutting-edge division of ND Paper, is dedicated to providing top-tier sheet converting solutions. We specialize in transforming high-quality paper rolls into precise, customized sheet sizes to meet the unique needs of our clients. Leveraging state-of-the-art technology and a strong commitment to sustainability, we focus on delivering superior products and services that boost efficiency and minimize waste. Backed by ND Paper’s legacy of excellence, we are proud to offer innovative solutions that contribute to the continued success of our customers.

The Administrative Assistant plays a key role in supporting daily office functions and ensuring smooth administrative operations at ND Fairmont. This position requires excellent organizational skills, attention to detail, and the ability to communicate effectively across departments and will report to the Site Manager.

Key Responsibilities:

• Provide administrative support to managers and other staff as needed.
• Handle incoming calls, emails, and other correspondence, direct inquiries to the appropriate personnel.
• Maintain organized filing systems, both digital and physical.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Prepare and proofread reports, memos, and other documents.
• Manage office supplies and coordinate inventory restocking.
• Support HR functions such as timekeeping, onboarding, and maintaining employee records.
• Assist with data entry and updating internal systems accurately.
• Help coordinate company events, training sessions, and other logistics.
• Set up, schedule, and process inbound/outbound shipments of raw material and finished products.
• Assist site administrator with order processing and machine scheduling. 

Attributes for Success:

• Hard work – tackle each task with determination, passion and creativity; the willingness to put in whatever effort is required to successfully complete the job at hand
• Pursuit of Excellence – strive to consistently exceed expectations in our day-to-day work and outperform our competitors in the marketplace, regarding work and company achievements as a collaborative goal with the desire to go above and beyond
• Integrity - treat the company and teammates with upmost respect, operating on strong moral codes to drive company values and culture 
• Sense of Urgency – drive forward each day with speed, agility, and flexibility to capture unrealized opportunities and avoid potential risks for the business 
• Entrepreneurial Spirit – act like an owner, challenging the status quo, asking the right questions, and actively seeking ways to innovate and improve
• Adaptability – be fluid with ND Paper’s continuous evolution while driving change in a fast-paced environment, equipped with the ability to acclimate quickly. 
• Servant Leadership – set an example by implementing meaningful leadership with heart, empathy, foresight and stewardship.

Qualifications:

• High school diploma or equivalent required; Associate degree or administrative certification preferred.
• 2+ years of administrative experience in an office or manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to handle sensitive and confidential information appropriately.
• Professional, dependable, and customer-service oriented.

Working Conditions:

• Primarily office-based work with occasional visits to production areas.
• Standard business hours, with flexibility based on operational needs.

No unsolicited resumes - ND Paper does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume you submit to us will immediately become the property of ND Paper. If you would like to become a recruiter for ND Paper, please contact us and we will agree in writing to terms and the specific job roles for which you are authorized to recruit.