Legal Administrative Assistant - Trusts & Estates bei Fennemore

FOR NEARLY 140 YEARS, WE HAVE BEEN A POWERFUL, INNOVATIVE FULL-SERVICE LAW FIRM HELPING TO BUILD THE AMERICAN WEST. 

Fennemore isn’t your average law firm. With 20 offices in 6 states and industry-leading job satisfaction, you’ll join a dynamic team that is setting trends, breaking records, and helping clients and employees thrive. You will be part of an extraordinary group of individuals who collaborate and find solutions together—a team that is inclusive, fosters connections, and brings their passion and pride to everything they do. 

Together, we strive to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We commit on all levels to working together to promote equal opportunity, understand and value differences, and foster a dignified and diverse work environment. Fennemore’s commitment to our values is reflected in the workplace. Law.com named Fennemore the fastest-growing law firm in the U.S., and we consistently have among the best retention statistics in the country. 

Fennemore has an exciting opportunity in our Santa Barbara, California office for a proactive and highly skilled full-time Legal Administrative Assistant. In this boutique setting, you’ll support attorneys in our Trusts, Estates, and Wealth Preservation practice while also serving as the go-to person for all office needs.

This on-site role combines traditional legal support with broader office support responsibilities, providing you with both variety and visibility within a collaborative, high-achieving team. We’re looking for a resourceful and resilient professional who thrives in a fast-paced environment, anticipates needs before they’re expressed, and innately knows how to keep operations running smoothly.

If you’re eager to take ownership, demonstrate independence, and prove you can “do it all,” this rare opportunity could be the perfect fit.

Responsibilities:

• Provide full administrative and legal support to attorneys, including preparation, formatting, proofreading, and finalization of documents and correspondence
• Serve as a gatekeeper and liaison, handling sensitive client communications with discretion via phone, email, and Zoom
• Manage collection, organization, and filing of legal documents and correspondence under attorney direction; maintain physical and electronic files
• Submit e-recordings in various counties
• Prepare estate binders and handle sending said estate binders to clients
• Coordinate attorney calendars, conference calls, meetings, and client appointments, including room scheduling, materials, and meals
• Track attorney CLE requirements and maintain records as needed
• Oversee day-to-day office operations (supplies, vendors, mail, and technology troubleshooting)
• Perform other administrative and office support tasks as assigned

Required Qualifications:

• 3+ years of Legal Administrative Assistant experience, trusts and estates required
• Knowledge of e-recording documents such as deeds and affidavits
• Strong command of the English language with excellent spelling, grammar, punctuation, and formatting skills
• Skilled in online legal research
• Proven ability to anticipate attorneys’ needs and take proactive steps to ensure efficient workflow
• Resilient and adaptable, with the ability to stay calm under pressure and respond with urgency
• Typing speed of 70+ wpm, with accuracy when transcribing from dictation, handwritten notes, or verbal instructions
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), Docusign, Adobe/Kofax; experience with iManage and Intapp a plus
• High school diploma or equivalent

 Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations during any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $85,000-$95,000/year