Fire & Life Safety Coordinator bei InTown Suites

Position Summary:

The Fire & Life Safety Coordinator assists the Fire & Life Safety Manager with maintaining regulatory compliance/documentation for all Fire & Life Safety needs for InTown Suites’ properties in accordance with all federal and state regulations and applicable codes and standards, (i.e NFPA/ICC, etc.) for all properties located across the United States.  This position is also responsible for assisting in the management of all Fire & Life Safety Service Agreements for InTown Suites and ensuring such agreements are maintained and enforcedper the requirements of the agreement.

I. Position Responsibilities:  Essential

• Works in conjunction with the Fire & Life Safety Manager to oversee all 3rd party inspections of all property locations and building structures for fire hazards and conformance with applicable fire and life safety codes.
• Serves as partner across internal departments and external vendors as to status of major Fire & Life Safety projects, ensuring all parties are up to date on project progress.
• Supports Fire & Life Safety Manager as a secondary point of contact and liaison between the Fire & Life Safety vendors and InTown Suites.
• Create purchase orders for Fire & Life Safety Vendors and alarm renewals.
• Engage Fire Watch Vendors to assist properties with emergency fire watch.
• Process alarm renewal permits and update internal database to track same.
• Track and manage spending with third party vendors to ensure prompt payment and minimize delay of accounts payable.
• Processes new work order vendor paperwork and COIs per internal requirements.
• Process high volume of invoices while ensuring proper approvals are received on all invoices. 
• Correspond with vendors to resolve billing discrepancies; correspond with colleagues in the field to resolve purchase order/payment issues.
• Performs other related duties as assigned.

II. Essential Skills/Credentials/Experience/Education

• High School diploma or GED.
• Previous fire and life safety code experience and/or certification preferred but not required.
• 3 – 5 years’ experience in an administrative role within an office environment
• Intermediate skill level with Microsoft Office (Word, Excel, Outlook) is required.
• Desire to be part of a dynamic organization with the ability to learn on the job.
• Strong analytical and communication skills.
• Able to communicate clearly and effectively, both written and verbal.
• Organizational skills required to work with multiple service vendors.
• Must be detailed oriented and proficient with time management.
• Proactive individual who can perform independently as well as work effectively in a collective team.
• Ability to build and maintain strong relationships with our internal and external customers while being the energetic and passionate first point of contact.

III. Mental and Physical Demands

Work Environment:

• Typical office environment – moderate noise level.

Physical Demands:

• The position will be physically located in the Atlanta office; working remotely (outside of company directed guidelines) is not permitted.  Currently, the in-office work model is a hybrid with 2 days remote/3 days in the office.
• Indoor work with hard and carpeted surfaces.
• Sitting for eight (8) hour shifts.
• This position is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Extensive use of hands and fingers for manipulation of keyboard, answering phone calls (100% of the time).
• Use of computer terminal, which requires extensive eye contact with a video display terminal.

Travel Demands:

• Less than 10%

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by managers/supervisors as deemed appropriate. This document does not represent an expressed or implied contract of employment nor does it alter your at-will employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.