Communication Specialist & Executive Assistant bei arc programs

Who We Are:

arc programs exists to create thriving communities, free of systemic barriers and full of belonging, equity, and hope. We have a bold vision to ensure everyone in our communities feels connected and cared for, and we are excited to be expanding our team to help us accelerate our impact!

We're Hiring! 

We’re seeking a talented individual to temporarily step into the role of Communication Specialist & Executive Assistant while the current team member is on leave. This dual-role position offers a unique opportunity to contribute to our communications initiatives and provide direct support to our CEO.

The Communications & Executive Assistant will work independently, with direction from the CEO, to lead the agency’s outreach efforts through social media and community events; and to support internal communications through our newsletters, staff memos and website.

This position is best suited to someone who is interested in shaping a new role within a community-minded organization, while helping to establish processes to create more efficiency.

The Communications & Executive Assistant will enjoy a blend of office and remote working, team collaboration and independence, and engaging with the community virtually and onsite.

Hours / Schedule:

Full-time / Permanent 
Based on a 35-hour work week, Monday – Friday

Some evening / weekend work may be required to support community events

Responsibilities:

The specific responsibilities of the position include:

• Lead the implementation of arc program’s internal and external communications plan by drafting, editing, and designing newsletters, emails, event materials, advocacy documents, and branded content that align with agency’s social purpose, mission and values.
• Planning, coordinating and attending events and initiatives such as staff conferences, awareness campaigns and community events, ensuring consistent messaging and professional presentation including coordination of required displays, volunteers, communication material and support materials.
• Manage website content including maintaining pages, posting upcoming events, and publishing news updates to keep information current, accessible, and engaging for staff, partners, and community members.
• Provide executive support to the CEO and leadership team by preparing materials, managing information flow, coordinating reporting processes, and drafting communications that reflect organizational priorities and leadership voice.

Preferred Education and Experience:

• A degree in Communications, Journalism, Marketing, Business, or a combination of relevant work experience and education.
• 3-years related work experience (in any industry sector).

To be successful in your role, you’ll also need:

• Strong writing, editing and publishing skills.
• Experience with events and project coordination.
• Experience managing and implementing social media strategies.
• Proficiency in publishing and monitoring software (ie. WordPress).
• Design and branding literacy.
• Fluency with Microsoft tools and data systems.
• Policy writing, and knowledge of the social services sector is an asset.

Other Requirements:

• Strong writing, editing, and verbal communication skills
• Excellent organization and time-management, able to balance multiple priorities
• Proficiency with Microsoft Office 365 and comfort with design and website tools
• Experience with event planning and coordination
• Ability to manage and update website content, events, and news posts
• Cultural humility and understanding of reconciliation and DEIB principles
• Professional discretion, confidentiality, and trustworthiness
• Flexible, adaptable, and collaborative team player

Given the nature of our work, please note that all shortlisted candidates:

• Need a valid BC Driver's License, regional insurance, and a reliable personal vehicle.
• Must undergo a screening process, including a criminal record search.

Wage / Benefits:

$50,000-$56,000 per annum to start, based on relevant experience and education.

Upon successful completion of a trial period, this position is eligible for a full benefit package (including dental plan, vision coverage, life insurance, extended medical coverage, long-term disability plan, and RRSP or TFSA contributions); as well as  accrued vacation and sick time at 5.8% - above BC Employment Standards!

Why we're an employer of choice!
Like most in the social services sector, arc programs is an equal-opportunity employer. We embrace diversity and ensure everyone on the team demonstrates cultural safety and sensitivity of all populations we serve.

But we believe there’s more to our work culture that promotes high levels of employee satisfaction and retention…

We are inclusive.

We use an anti-oppressive lens to inform our work with folx of all cultures, races, ethnic backgrounds, disabilities, neurodiversity, sexual orientation, gender identity and expression, socio-economic status, religions, and other oppressions to enhance our approach to equality.

We are ever-evolving. 

We recruit and retain highly skilled staff and support their development through training, education, research, best practices, and innovation.

We foster a culture of continuous learning and lean into diverse perspectives, encouraging all voices to be heard and honoring the wisdom of Metaptmumk - 'all-around seeing,' a multidimensional way of knowing, doing and being that reinforces positive, reciprocal relationships between Indigenous and non-Indigenous peoples, while decolonizing western knowledge and supporting an intersectional lens to cultivate warm, reciprocal relationship - while engaging meaningfully with the provincial community social services sector, Indigenous communities and agencies. 
 

Discover more about our agency services and work culture at arcprograms.com.

If you feel a connection to our values and work, we'd love to hear from you!  

Click the "Apply for This Job" Button.

We appreciate your interest, but kindly note that due to the high number of applications we receive, only shortlisted applicants will be contacted. 

We acknowledge that arc programs is situated in the ancestral, traditional and unceded territories of the Syilx peoples in the Okanagan and West Kootenay regions. We also acknowledge the Métis peoples and the Inuit who reside in these regions.