Assistant to the Senior Vice President of External Relations bei Indianapolis Zoo

Do you have a passion for wildlife conservation and a desire to actively support External Relations to further our mission of protecting nature and inspiring people to care for our world? The Indianapolis Zoo is looking for a dynamic Assistant to the Senior Vice President of External Relations to actively provide a full range of administrative and hands-on duties across External Relations.

What You'll Do

• Provide high-level administrative support to the Senior Vice President of External Relations.
• Serve as the back-up for the Executive Assistant to the President and CEO.
• Schedule meetings for committees and staff. This includes planning lunches, receptions, etc. Also, in the absence of the Senior Vice President of External Relations and Director of the Indianapolis Prize, regularly checks voicemail and e-mail messages, acting on any appropriate voicemail or e-mail message.
• Act as a liaison between the Senior Vice President of External Relations and staff, donors, and potential donors.
• Conduct behind-the-scenes tours.
• Has overall responsibility for the community donation program.
• Prepares and monitors budgets for the External Relations Departments.
• Provide important administrative support for Indianapolis Prize committees. Participates in plans for the Indianapolis Prize Gala including volunteers, VIP travel, Gala seating and other duties as needed.
• Coordinate the biannual application cycle of the Indianapolis Prize and Emerging Conservationist program.
• Work closely with the Institutional Advancement department planning and scheduling donor cultivation and recognition events.
• Proofread and coordinate correspondence and information for publication.
• Act as the recording secretary for occasional committee and/or staff meetings and prepare agendas for these meetings.
• Provide support to the Zoo's Special Event Team as required to help meet attendance and revenue targets.

What We're Looking For

• High School Diploma or GED
• Minimum five (5) years of prior administrative experience.
• Outstanding written and verbal communication skills.
• Ability to produce grammatically correct and error free communications.
• Advanced proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint.

Bonus Points

• Bachelor's degree is desired but not required.
• Familiarity with Access, Project or similar software programs.
• Experience with Raiser's Edge donor relationship software.

Why the Indianapolis Zoo?

Join a mission-driven team where your attention to detail and communication skills will help make a global impact. As a unique institution accredited as a zoo, aquarium, and botanical garden, the Indianapolis Zoo offers an inspiring environment for innovation, education, and conservation.

How to Apply:

Apply online today and help us amplify the voice of conservation.

Submit your resume and salary requirements online.

Employment at the Indianapolis Zoo is contingent upon the successful completion of pre-employment testing including a background check, motor vehicle check (if applicable) and a drug test.