Executive Assistant bei Forterra Careers

About the role

The Executive Assistant (EA) is a trusted partner to the CTO, responsible for ensuring smooth day-to-day operations. This role manages the CTO’s calendar, communications, travel, and administrative workflows, enabling focus on strategic priorities. The EA must be proactive, detail-oriented, and capable of handling sensitive information with discretion and professionalism. 

What you'll do

• Calendar & Time Management: Strategically manage the CTO’s calendar, scheduling and prioritizing meetings with internal and external stakeholders, including executives, partners, and clients.
• Email & Communication Management: Triage, prioritize, and draft responses to communications; ensure the CTO’s time is focused on the most critical matters.
• Meeting Support: Prepare agendas, materials, and context for meetings; capture and track follow-up actions to completion.
• Travel & Logistics: Book and manage all domestic and international travel arrangements, ensuring seamless itineraries and proactive issue resolution.
• Expense Management: Process, reconcile, and track expense reports accurately and on time.
• Point of Contact: Serve as a discreet and reliable liaison between the CTO and stakeholders, managing communications with judgment and professionalism.
• Administrative Excellence: Manage day-to-day operational needs (document prep, vendor coordination, etc.) to support the CTO’s effectiveness.
• Proactive Support: Anticipate needs, identify solutions, and adapt quickly in a fast-paced and evolving environment.

Qualifications

• Bachelor’s degree preferred.
• Minimum 3+ years supporting senior-level executives in a fast-paced environment.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proven ability to maintain discretion and handle confidential information.
• Proficiency in Microsoft Office 365 Suite (Outlook, Excel, PowerPoint, Word), SharePoint, and collaboration platforms (Teams, Slack, Zoom).

Preferred Qualifications

• 5+ years of professional experience supporting senior executives.
• Prior experience in a scaling technology company or startup environment.
• Strong computer literacy, including project management and scheduling tools.
• Demonstrated ability to thrive in a dynamic, high-growth setting.

US Salary Range
 $115,000 - $145,000

Location

Arlington, VA (preferred)

Clarksburg, MD (alternate)
 

The salary range for this role is an estimate and is based on a wide variety of compensation factors. The salary offered to candidates will vary based on a variety of factors including (but not limited to) relevant work experience, education, specialized training, critical expertise, training, and more. Equity in Forterra is included in most of our full-time, high-demand roles and is therefore considered part of Forterra’s overall compensation package. In addition to base salary and equity, Forterra offers competitive benefits for full-time employees including:

• Premium Healthcare Benefits: Three plan options, including an HSA-eligible plan, with Forterra covering 80% of the plan premium for you and your dependents.  
• Basic Life/AD&D, short and long-term disability insurance plans 100% covered by Forterra, plus the option to purchase additional life insurance for you and your dependents.
• Extremely generous company holiday calendar including a winter break in December.
• Competitive paid time off (PTO) offering 20 days accrued per year.
• A minimum of 7 weeks fully paid parental leave for birth/adoption. 
• A $9k annual tuition reimbursement or professional development stipend.
• Fully stocked beverage refrigerators with all the Celsius your little heart desires. 
• 401(k) retirement savings plan, including traditional, Roth 401(k), and after-tax deferral with company match up to 4%.

Your recruiter will be able to share more information about our salary and benefits offering during the hiring process.  

Forterra is an equal-opportunity employer, providing and promoting equal employment opportunity in accordance with local, state, and federal laws. Forterrans are unique, talented individuals who are united through a shared passion to deliver autonomous systems that enable national resilience and a robust supply chain. All qualified applications will receive equal consideration for employment.