Proposal Specialist bei GAFCON PM CM LLC

Description

Gafcon PM-CM LLC:  Who We Are

Founded in 1987, Gafcon is a family-founded firm delivering complex projects that strengthen and empower communities. We are a project and construction management consulting firm, acting as Owner’s Representatives to guide and advocate for our clients throughout every phase of their projects. We specialize in development and construction management services for both public and private sector clients. With a client-first mindset, we use advanced technologies and proven management practices to ensure transparency, foster confident decision-making, and deliver results aligned with each owner's vision. Our approach is centered on managing scope, schedule, and budget with precision—ensuring every project stays on track, meets expectations, and maximizes value.

In 2024, our family-owned company joined GISI (Global Infrastructure Solutions Inc.), a global network of industry leaders. While our ownership changed, our operating business, leadership, and company culture remained unchanged. What did change was our reach—we’ve expanded our breadth of knowledge and gained access to a wider network of industry partners, strengthening the services and solutions we offer our clients.

Our strength lies in our people. Gafcon is home to a dedicated team of over 130 professionals in program, project, and construction management—individuals who are not only experts in their fields but are also passionate about continuous learning and innovation. We cultivate a collaborative and inclusive culture that values diverse ideas, ethical leadership, and shared success.

At Gafcon, one of our core principles is to “create value for our clients, our communities, and for each other.” We’re deeply committed to giving back—whether it’s cleaning beaches, supporting service members, or volunteering at local charities. We work hard, celebrate together, and strive to make a lasting, positive impact in everything we do.

The Opportunity

The Proposal Specialist is responsible for preparing high-quality, compelling, and compliant proposals and qualifications packages in response to RFPs, RFQs, and other solicitations. This role is essential in maintaining proposal schedules, coordinating inputs from various departments, and ensuring branding, formatting, and submission requirements are met.

What You Will Do – Essential Responsibilities

• Lead the end-to-end proposal process, including planning, scheduling, content development, quality assurance and final production.
• Thoroughly review and analyze RFP, RFI, RFQs to launch Go/No-Go process, develop detailed compliance checklist and response outlines, and coordinate response strategy with internal stakeholders. 
• Partner with leadership to select relevant projects, team members, and content that best aligns with the proposal requirements. 
• Create and edit persuasive technical and business development content. Including resumes, project sheets, management plans and cover letters.
• Collaborate with technical staff, subject matter experts and business development team to create tailored responses and presentation materials for proposals and interviews.
• Support the development of marketing content for broader campaigns, events and communications. 
• Maintain and update Client Relationship Management (CRM) system ensuring accurate and current data for leads, opportunities and contacts. 
• Manage and organize the firm’s library of proposal content, resumes, project descriptions and marketing collateral, ensuring materials are accessible and updated.
• Coordinate with graphic designer to develop high-quality visuals and custom graphics that enhance proposal deliverables.
• Assist with companywide marketing initiatives and campaigns, including coordination of content, graphics, communications and events logistics.
• Participate in event planning and execution to support visibility, branding and client engagement. 
• Work with the team to support strategic business objectives through creative, branded messaging and outreach. 

Qualifications and Requirements

• 2–4 years of experience in proposal development within the AEC industry.
• Familiarity with AEC procurement processes, including responding to RFQs, RFPs, and SOQs for public and private sector clients.
• Experience supporting the end-to-end proposal process from coordinating input from technical staff, drafting/editing narratives, assembling resumes and project sheets, and ensuring compliance with submission requirements.
• Working knowledge of CRM systems (e.g., Deltek Vantagepoint or similar) to maintain pursuit data, track opportunities, and generate reports.
• Strong organizational and time management skills, with the ability to manage multiple proposals and deadlines simultaneously.
• Excellent writing, editing, and proofreading skills, with a sharp eye for detail and adherence to brand/graphics standards.
• Ability to collaborate effectively with project managers, technical staff, and leadership, while navigating different communication styles and priorities.
• Proficiency with Adobe Creative Suite (InDesign preferred) and Microsoft Office for production of high-quality submittals.

Gafcon PM-CM LLC reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance. As a condition of employment Gafcon PM-CM LLC will require proof of your legal ability to work in the United States and conduct a background check.

Benefits Overview

At Gafcon, we know that our people are our greatest asset. That’s why we offer a comprehensive benefits package designed to support your personal and professional well-being, including:

• Competitive salary with generous company contributions toward comprehensive family health, dental, and vision insurance
• Employee Stock Purchase Program
• 401(k) plan with Employer Match
• Generous Paid Vacation, Sick and Holidays
• Ongoing Professional Development and Career Advancement Support
• People-first, inclusive culture with team celebrations, volunteer opportunities, and meaningful employee recognition

Compensation Disclaimer

Gafcon's compensation range for this opportunity is outlined in the initial section of this job posting. Individual pay decisions will vary based on the candidate's experience, qualifications, and market conditions. While we strive to provide competitive compensation within our range, it is not typical for an individual to be hired at, or near, the top of the salary range. Our approach considers various factors including external market data, internal equity considerations, and the candidate's experience. Gafcon also offers a comprehensive benefits package as part of our overall compensation strategy. 

Equal Employment Opportunity Statement

Gafcon PM-CM LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, ethnicity, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other status protected by federal, state, or local law.  If you require a reasonable accommodation due to a medical condition or disability in order to complete the application process or perform the essential functions of a position, please contact Gafcon at [email protected]. Please include the nature of your request and your contact information.

Qualifications