Customer Support Executive bei Innovateuk

This is the Internal Only Recruitment Site for UK Research and Innovation Staff for roles within Innovate UK (UKRI).

Please apply for jobs via this site only if you are employed by UK Research and Innovation (employees with access to Innovate UK's Workday system may apply via the "Careers" application within the system).

If you are not a current UKRI employee you can view vacancies at the externally advertised stage at the links given in the "About Us information on the right". If you wish to apply for the position below, please ensure that you comply with the requirements of the recruitment process by submitting both a full CV and application letter. Ideally, you should also advise your manager of your application.

Applications must be submitted by

 Customer Support Executive

The role will be one within the Customer Support Services Team at an Executive level as part of Innovate UK, which is a growing organisation undergoing a larger change programme. The objectives of the role may change as the change programme progresses and as the business organisation matures.

*Please note this advert will close on 6th October 2025 at 23.59pm.

Watch our video “Why Join Innovate UK?” here.

Title:                  Customer Support Executive

Band:                UKRI Band C (UKRI Ts & Cs)

Salary:              £29,923 gross per annum

Reports to:     Customer Support Team Manager

Location:        Swindon (Hybrid Working)

Contract:        Fixed Term Until (30/09/2026)

Employees applying for any opportunity which may mean being away from your

substantive role for a temporary period of time, please refer to the Recruitment Policy for

further information in the first instance.  If you are made an offer, please ensure you liaise

with your Line Manager and the designated HR Team as soon as possible in order that

implications of any move are clear and understood, prior to a move taking place.

Innovate UK recognises the importance of work-life balance and we will be happy to discuss any requests for flexible working arrangements.

The Team:

The Customer Support Services team members act as front line customer to internal and external customers.

The team respond to customer inbound and outbound telephone calls and email enquiries which range in nature across all aspects of the organisation.

We particularly welcome female applicants as women are under-represented within Innovate UK in this type of role.

Job Purpose:

The role will be one within the Customer Support Services Team at an Executive level as part of Innovate UK, which is a growing organisation undergoing a larger change programme. The objectives of the role may change as the change programme progresses and as the business organisation matures.

The Customer Support Services Team members develop a comprehensive array of knowledge in order to support the customer in a timely manner. The role is demanding and rewarding.

The role is central to Innovate UK’s current and future operations.

Key Responsibilities and Accountabilities:

Working as part of the wider Customer Support Services Team you will be:

• First line support to our customers via the telephone and through email ‘help desk’
• A first point of call for knowledge relating to the organisation’s activities particularly competitions and networks
• Responsible for the management of a large volume of assigned competition queries (phone & email), working with the Innovation Lead and Competition Manager to understand the nature of your assigned competitions and provide comprehensive management of assigned competition queries and resolutions.

Duties include:     

• Track case history and support needs for telephone and email enquiries using the relevant tools and databases quickly and accurately
• Act as the interface between the customer and internal teams where necessary
• Liaise with  Innovation Leads and specialist staff to facilitate positive customer outcomes.
• Work accurately and efficiently to ensure timely completion of customer enquiries
• Shadow assigned competition activities, eg, planning meetings and briefing events to ensure sound knowledge and accountability of your assigned competitions
• Handle multiple competition queries simultaneously without compromising on quality of customer services.
• Support the Customer Support Team Managers as and when required to ensure smooth workflows & day to day management of the team
• Support with preparation of weekly, fortnightly, monthly stats/reports as and when required
• Support development of colleagues to build overall strength of department.
• Identify training needs and feed back to Customer Support Team Managers
• Provide coaching/training/mentoring to colleagues with the guidance of the Customer Support Team Manager
• Provide support to colleagues with triaging and general enquiries as and when required
• Onsite support to our operations and strategy teams and remote support to our travelling Innovation Leads.
• Keep abreast of new competitions and opportunities to ensure accurate up to date information for customers
• Contribute to continual improvement processes within the team and the organisation to facilitate excellence in customer service
• Responsible for the upkeep of CRM templates, ensuring they are accurate and up to date with current Innovate UK details, policies and processes
• Where directed take responsibility for specific tasks relating to excellent customer service
• Ad hoc administrative/project work as directed by the Customer Support Team Managers
• Support for external events and briefings
• Utilise IT skills and develop CRM tools to enhance the service.
• Support other areas of Operations with their email traffic should the need arise through taking part in cross training across the department and ensuring maintenance of knowledge gained

This is not an exhaustive list and you might be encouraged to undertake any other duties across the wider directorate, commensurate with the Band and level of responsibility of this post, for which the post holder has the key experience and/or training.

Shortlisting criteria

(S) – Assessed at shortlisting

(I) – Assessed at interview

(S&I) – Assessed at both shortlisting and interview

Person Specification:

Experience & Qualifications:

Essential –

• Qualified to A-level standard or equivalent experience (S)
• Clear previous experience of working within a call centre, customer help or support environment (S&I)
• Experience of working in a fast-paced and process-oriented environment (S&I)
• Demonstrable experience of working as part of effective teams, preferably in an operational/customer support environment to deliver results (I)
• Proven hands-on ability to work within a changing and process-led environment (I)
• Experience of working with multiple stakeholders, providing proactive customer/stakeholder support, managing multiple deadlines concurrently (I)

Skills –

• Proven team working skills with the capability of working independently to achieve results (I)
• A professional and mature attitude to work (S&I)
• Strong communication (both written and oral) skills, and the ability to produce clear, concise and accurate documents (S&I)
• Exceptional telephone manner, able to convey messages effectively and familiarity while working in a customer service led environment (I)

High competency of ICT skills:

• IT systems and applications including MS Word, Excel, PowerPoint and, MS Outlook (S)
• Strong IT and database skills, including managing data, reporting, documenting and maintaining processes and controls and data integrity (S)
• The ability to respond calmly under pressure and to make impartial and well-considered judgments as and when required (I)
• Exceptional administration skills, demonstrated consistently (S&I)
• Clear self-organisation skills (self-starter) and a demonstrable ability to manage and prioritise a large workload unsupervised in order to meet tight deadlines and contractual SLA’s (service level agreements) (S&I)
• Active listening skills, with a keen ability to understand new information (I)
• Exceptional attention to detail (S&I)
• Positivity and the clear confidence to engage effectively (I)
• Excellent interpersonal skills, including tact and discretion (I)
• Analytical and problem-solving skills, including the ability to quickly understand new issues, processes of systems and to apply solutions (I)
• Ability to manage often conflicting demands of multiple stakeholders whilst protecting the integrity and ownership of the documented processes (I)

Competencies:

All team members demonstrate compatibility with and capability against our Core Competencies such as:

Thinking and Problem Solving – Stakeholder management – Communication skills – Influencing – Self-awareness/self-management – Strategic awareness – Working with others– Project management

Some of the above competencies will be assessed at interview stage, in addition to the criteria’s listed in the person specification.

Travel Requirements:

Swindon-based: There may be the occasional requirement for national travel.

Equality, Diversity and Inclusion:

Innovate UK is a diverse workforce of people. We believe that encouraging these differences and drawing the best from them will build a productive environment in which everyone feels valued, where talents are fully utilised and in which organisational goals are met. Underpinning this is a belief that it is a fundamental right for everyone to be treated equally, with fairness, respect and dignity. We will act directly and use our influence to ensure that this right is promoted and upheld; we encourage applications from all those who meet the criteria set-out in our role profiles.

Equal Opportunities:

We are an equal opportunities employer, committed to employing any person who meets the criteria for our roles. When undertaking recruitment we may require applicants to undertake certain tests or assessments, some of which will be online and others may be in-person. If you have a disability, heath condition or specific learning difficulty such as dyslexia then you may be entitled to support with undertaking this type of assessment exercise. Where you feel that reasonable adjustments are required to support you, we ask that you advise your recruitment point of contact in a timely fashion, providing further information. In confidence, Innovate UK will then review your application for adjustments and provide support as required.

UK Research and Innovation:

Innovate UK is partner organisation within UK Research and Innovation. If successful in securing the position, your employer will be UK Research and Innovation. More information can be found online http://www.ukri.org/.

Employee Benefits:

We offer a benefits package crafted to provide an excellent work/life balance. This includes 30 days’ annual leave, 10.5 public and privilege days, flexible working hours, an exceptional defined benefit pension scheme, and access to a variety of support networks and discount schemes.

Benefits of working at UK Research and Innovation (UKRI)

Flexible Working:

We understand the importance of work-life balance, and are happy to discuss the possibility of flexible working with applicants.

Pre-employment Screening:

To enable us to hire the very best people we will conduct a comprehensive pre-employment check on successful applicants as part of the recruitment process.

The role holder will be required to have the appropriate level of security screening/vetting required for the role.  UKRI reserves the right to run or re-run security clearance as required during the course of employment.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider how this aligns with your personal values or beliefs. To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as a crucial part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

Applications must be submitted by;