Legal Executive Assistant bei Business Services Staff
Business Services Staff · Charlotte, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Charlotte
The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.
Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.
A successful candidate must be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high degree of initiative, and use excellent judgment when handling matters with limited guidance. The successful candidate must also work well both independently and in a team environment.
Responsibilities
- Support lawyers in the Firm’s legal departments
- Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
- Coordinate attorney travel schedules, transportation, and accommodations
- Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
- Utilize programs such as Excel, Word, and PowerPoint to create and accurately edit various legal documents as requested, i.e., closing-related materials, briefs, motions, and agreements
- Prepare correspondence, client materials, and presentation materials
- Provide a high level of customer service to internal and external clients
- Build client relationships by courteously communicating with clients and co-workers
- Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
- Demonstrate the highest level of confidentiality with client and attorney information
- Create New Business Intake forms
- Review, process, and audit expense reports, vendor bills, and check requests via Chrome River
- Enter attorney time and review entries in Intapp
- Liaise with Client Operations team for Partner billing matters
- Research information regarding clients, news reports, and background on a variety of topics, as requested by teams
- Print, scan, organize, and distribute documents upon request, as well as coordinate with Document Services and Copy Center to arrange for custom reprographics/binding
- Assist with billing processes and contact internal clients as appropriate and collaborate with finance team
- Receive and direct callers and visitors, operate the telephone system, relay information to all relevant parties, book conference rooms, coordinate catering needs as needed.
- Other projects and duties as assigned
- Provide overflow support as needed
Qualifications
- Bachelor’s degree required
- 5-10 years of administrative or legal experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
- Maintain composure in a high-pressure, fast paced environment
- Outstanding interpersonal skills with ability to deal with different personalities
- Strong written and verbal communication skills
- Manage multiple projects concurrently
- Strong organizational skills
- Positive and proactive attitude
- Competency with Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); comfort with technology and ability to learn new software and applications
- Maintain confidentiality dealing with sensitive information and client matters
- Flexibility and willingness to work overtime as needed
This position will require physical presence in Proskauer’s offices on a regular basis (at least 4X per week or more, if it becomes the policy of the Firm or as business needs require).
Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.
