- Professional
- Optionales Büro in New York City
Job Description:
The purpose of the Executive Assistant is to provide the highest level of effective and efficient support to senior leadership. This candidate must have a high level of attention to detail; excellent organizational skills; ability to handle ambiguity; emotional intelligence; and the ability to effectively and professionally collaborate with senior leaders and peers.
What are we looking for?
- High School diploma required, business college courses or bachelor’s degree preferred.
- A minimum of five years’ experience supporting senior managers or related experience/knowledge.
- Prior experience and above average proficiency in current software packages.
- Ability to be in New York office at least three days per week.
- Advanced level of proficiency with Microsoft Office – Outlook, Word, PowerPoint, Excel, and TEAMs.
- High attention to detail is critical and the ability to effectively handle highly confidential/sensitive information.
- Ability to adapt to and learn quickly new technologies and systems.
- Excellent interpersonal and organizational skills required.
- Team player, willing to go above and beyond to support executive leaders and contribute to the administrative team.
- Recognize when extra time is required to complete a project and be willing to work overtime.
- Travel may be required.
What will be your key responsibilities?
Administrative support to Senior Leaders:
- Provide in-office support to 2-4 senior leaders
- Manage complex calendars with independent decision making based on priorities which requires forward thinking and strategizing as well as comfort in scheduling within various time zones.
- Plan and coordinate internal meetings including reserving meeting rooms, catering, guest arrival arrangements.
- Plan and execute complex, detailed domestic/international travel itineraries including all transportation, hotel accommodations, flights/trains and ability to obtain all necessary travel documents.
- Plan and coordinate external meetings including hotel blocks, group transportation, property search, cost analysis, sending meeting invites, food arrangements, etc.
- Manage and prepare expenses and submit reports in Concur.
- Process and update purchase order requests and process new vendors.
- Interface professionally with leadership, internal staff, clients, key stakeholders and high-profile individuals.
- Undertake ad hoc projects as requested.
- Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team.
Active member on Administrative Team:
- Provide coverage for absent team members; assist in team member support as needed.
- Participate actively in team meetings, training and engagement activities.
- Assist with onboarding and sharing knowledge.
What can you expect from Mars?
- Work with diverse and talented Associates, all guided by the Five Principles.
- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
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The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.
The pay range shown is applicable to all locations listed within the job posting:USD 69,552.00 - USD 95,627.00 Jetzt bewerben
